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How to Write a Documentation Plan
This document was written, and licensed for publication by the Collections Trust.
Introduction
A documentation plan is a carefully thought out document or report which reviews the documentation at a museum, identifies problem areas and puts forward a plan to solve those problems.
There are different reasons for writing a documentation plan. Its scope may range from an examination of a specific aspect of documentation, a plan to clear a backlog or a review of a whole documentation system. Ideally, it should be part of a larger more comprehensive 'collections management plan'.
A carefully prepared documentation plan will not only assist internal planning but it will demonstrate to governing bodies and funding agencies that the museum is serious about meeting professional standards.
- Go to the Collections Trust Documentation Planning Pack for step by step guidance on preparing your plan.
Sources of advice and help
Harrison, Margaret & McKenna, Gordon. Documentation: a practical guide. Cambridge: Collections Trust 2008.
The Collections Trust provides impartial resources for all aspects of collections information management. For more information please contact: Collections Link - 0845 838 4000.
