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You are here: Collections Trust CMS Software Survey 2012-2013

Collections Trust CMS Software Survey 2012-2013

Find the right software for your needs by comparing the features of leading Collections Management Systems over more than 40 different criteria. Results are taken from the Collections Trust’s CMS Software Survey 2012-13, compiled using information provided by the Collections Trust’s SPECTRUM Partners. The SPECTRUM Partners Scheme allows the Collections Trust to work in partnership with leading companies supplying Collections Management software internationally, enabling the support and development of the SPECTRUM standard.

Purchase SPECTRUM 4.0: The UK Museum Collections Management Standard, and a range of specialist publications from the Collections Trust, at the CT Shop.

Systems marked SC below are SPECTRUM Compliant

Disclaimer

The Collections Trust CMS Software Survey is a service provided by the Collections Trust in partnership with members of the SPECTRUM Partners Scheme on behalf of the international museum community.

The information provided is as supplied by the partners and we are not able to accept any liability arising from its use. Software identified as ‘SPECTRUM Compliant’ has been validated for technical and functional compliance with the SPECTRUM standard. This identification does not represent any guarantee, implied or actual, of the quality of service that is provided. Purchase of software is at the buyer’s risk and we always advise that you undertake due diligence before entering into contract.

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Select up to 4 systems to compare their full details below:

System name General Information

Adlib Museumsc
from Adlib Information
Systems

Calm ALMsc
from Axiell CALM
Limited

Collector Systems
from
Collector Systems

eHive
from Vernon Systems Ltd
 

Galis
from Semantika
 

KE EMusc
from KE Software
 

Memorix Maiorsc
from Picturae
 

Micromuséesc
from Mobydoc
 

Mimsy XG
from Selago Design, Inc.
 

Modes Compact
from Modes Users
Association
 

Modes Completesc
from Modes Users
Association

MuseumPlussc
from zetcom Ltd.
 

MuseumIndex+sc
from System Simulation
 

Qisc
from
Keepthinking

SKINmuseumsc
from SKINsoft
 

TMSsc
from Gallery Systems
 

Vernon CMSsc
from Vernon Systems Ltd
 

Software vendor

Select up to 4 systems using the check boxes above to start your comparison.

You can now de-select this column by un-ticking the General Information box above.

Adlib logo Axiell logo Collector Systems logo Vernon Systems logo semantika crop ke software image: Picturae logo mobydoc selago logo modes compact modes complete zetcom SystemSimulation logo  image: keepthinking logo skinmuseumweb gallery systems vernon systems

Brief description

 

Adlib is a comprehensive, easy to use software package designed for the professional management of collections in Archives, Libraries and Museums.

Compliance with international data management standards such as SPECTRUM, ISAD(G) and ISAAR(CPF) means that collections of all types can be accommodated in one system without compromise.

All aspects of an Adlib system are fully configurable to meet the specific needs of individual organisations, such as data structure, indexing, screen layouts and access control.

Multi-lingual capability comes as standard, and the system supports UNICODE (for entering non-Western character sets).

Axiell CALM Limited is long established supplier to the heritage sector, specialising in information management solutions for museums, archives, record offices and libraries.

Calm ALM is a Windows based collection management system for museums, archives and libraries.

Calm ALM modules include:

 Object entry/Loans in, covering terms and conditions, insurance and audit requirements;

 Multimedia object catalogue;

 Authority files;

 Loans out/Movement control;

 Conservation;

 CalmView public access module

 Arena discovery portal for interactive end user engagement.

All Axiell CALM systems are offered as hosted solutions or local implementations.

Collector Systems (CS) is a powerful, secure, and elegant cloud-based solution that allows members to thoroughly document, catalogue and store information of their collections via computer, smartphone and tablet. The world’s most prestigious dealers, collectors, institutions, and corporations use CS to host more than 400,000 art and collectible items with a combined collection value exceeding $12 billion USD.

With nine years of development and ongoing feature enhancement, the software that runs CS online services is now the most comprehensive and accessible of its kind on the market and is backed by world-class support. Through strategic alliances with the largest auction houses, insurance underwriters, brokers, and select strategic partners, CS has developed a client roster that includes the top names and most valuable collections in the art world.

CS software is available to subscribers through a SaaS (Software as a Service) platform that is accessible from any computer, tablet or smartphone with guaranteed bank-level privacy and security. It is currently used by over two thousand users in twenty six countries, and available in thirteen languages.

CS gives subscribers the ability to document extensive characteristics of their collections from anywhere at any time. Updating locations has never been easier, yet our location system has the power to track global collection assets. Document provenance, acquisition and accurately store and record condition and conservation reports for every item. Maintain historical records for exhibitions and publications related to collections. Upload every related image and document for easy reference. Go beyond the basic details and also manage shipments, loans, consignments, insurance and valuation data. A superior customer support team backs up your experience, and you can also tap into the services of the Company’s internal registrarial staff and art professionals on an hourly basis.

As a Spectrum partner, CS is committed to furthering our work with museums, historical homes, university collections, trusts, and beyond. Collector Systems’ software is just as effective and affordable for people who want to catalogue their possessions for insurance purposes, as it is for a world-class museum.

eHive is an online collection management system with built in, simple to use publishing options to the web.

eHive is a Software as a Service (SaaS) collection management system - simply sign up for an account online and the software is immediately ready to use.

As a hosted system, we take care of hardware, upgrades and backup for you.

Because eHive is a web-based system, it's a low cost and simple way for smaller museums and galleries to share collections on the web, and to connect with other websites and web projects.

Because of eHive’s unique community feature, it is also ideal for councils, universities and other heritage and cultural organisations. or groups of museums that wish to work together as a community.

Semantika offers a complete, low-cost Museum Documentation System that allows users to document everything from Objects & Collections, Exhibitions, Events to Restoration projects.

We have a unique "Click once, publish everywhere"  approach to mobile and web publishing. With a single click, a record can be published to the website of the organization, to a national museums portal, to our global museu.ms website and to an array of mobile applications. Everything without ANY additional development by the organization.

KE EMu is an enterprise museum management system developed and supported by KE Software.

EMu is a fully inclusive management system for all types of museums and collections.

Out of the box EMu provides support for:

• Collections management - supports a wide variety of processes including exhibitions, loans, conservation treatment, movements, acquisitions, rights & copyright management, insurance & valuation, condition checks, plus more. Auditing is available for all these processes.

• Expansion – no restrictions on the number of records or images stored.  

• Digitised content - Comprehensive support for digital assets.  

• Diverse collections - Manage all types of objects from art, archives, archaeology & botany through to zoology.  

• Web publishing - A fully integrated internet package is included.  

• Remote access - A fully integrated secure intranet package is included.  

• Education and learning - A Narratives interface is included for all interpretation and subjective content.  

• Work flow and calendars - Notification tools with reminders and task management.  

• User documentation and help - A high quality help system with tutorials and step-by-step diagrams is included. This can be configured to suit the organisation.

EMu is supported locally within the UK and has an extensive customer base in Britain and around the world.

Memorix Maior is an integrated software suite for collection management, digital asset management and webshop management.

Complimentary to the back-end software a “custom-off-the-shelf” collection website is supported.

Micromusée is the complete collections management system for all types of collections.

Single and multi-user versions available, standard and SQL versions, with options and flexibility to meet the needs of all types of museum.

Micromusée is user friendly and easy to customize.

Multilingual interface available.

Mimsy XG marks a dramatic new direction in the use of computers to document museum collections.

Highly scalable, infinitely customisable, and easy to manage, Selago Design's flagship museum automation system, Mimsy XG, is a complete solution for managing broad ranging collections and delivering the content that will capture the imagination of its visitors.

Mimsy XG is based on an enterprise-wide approach designed to serve the varied information and multimedia needs of all potential users including: curators, educators, administrators, conservators, collections managers, students, researchers, and the general public.

Rather than only managing the objects in your collection, Mimsy XG also helps you manage the enriched data - historic events, important subjects, related places, and crucial people - that give your collection depth and scope.

To accomplish this, we have chosen Oracle, the leading relational database management system in the world, as the platform for Mimsy XG.

As a result, Mimsy XG can accommodate enormous amounts of information, vast networks, and virtually any operating system.

Modes Compact is the entry level version of the Modes collections management system.

Modes Compact supports SPECTRUM primary procedures to Accreditation standards:

Object Entry, Acquisition, Cataloguing, Object Exit, Loans in, Loans out, and Location and movement control.

Can be installed as single-user program only.

Modes Complete is the fully-featured version of the Modes collections management system.

Modes Complete is a SPECTRUM compliant application, but indexes, outputs and reports, validation and terminology control can be configured by the user.

Can be installed in single-user or multi-user (networked) configurations.

Public access is available through an optional web interface.

MuseumPlus is one of the leading Museum and Collection Management Systems developed by the Swiss zetcom Group.

The company has over 15 years experience in database technology, designing museum management software and in conducting informatics projects in the cultural sector worldwide.

zetcom serves more than 700 clients in 26 countries all over the world. MuseumPlus provides all features needed to support efficiently tasks and processes of a cultural institution.

It is fully configurable and offers a modular structure so that it is suitable for any kind and size of collection, gallery or museum. The comprehensive terminology control (thesauri, authority files, vocabularies) and access management allows large museum networks like the Louvre of the State Museums of Berlin to work with one integrated system - MuseumPlus.

MuseumPlus is compliant with national and international documentation standards (SPECTRUM, CIDOC, CDWA lite, LIDO, EDM and others).

MuseumIndex+ from System Simulation is a full-featured museum collection management system offering SPECTRUM cataloguing and featuring a workflow engine which directly supports SPECTRUM procedures.

The system is configurable to meet specialist needs and is in use in all sizes of museum from the smallest to the largest.

MuseumIndex+ has a large number of modules for everything from web publishing to archives management, and is the latest version of the popular MUSIMS collections management system, based on the award-winning Index+ information management platform.

Qi is a web-based content, information and asset management solution that allows organisations of any size to manage, publish and share their content. Qi can be easily customised to adapt to any type of content and to serve it to diverse audiences, across any number of channels and platforms. Qi is designed for ultimate flexibility, collaboration, ease of use and speed. 

Qi is SPECTRUM compliant from the onset and supports every other major international standard such as ISAD(G), MARC and more. This means that any type of collection can be accommodated. Qi is geared towards management as well as publication and sharing of information. With Qi, the website of the organisation runs on the same platform, removing the need for expensive 'middleware'.

 

SKINmuseum / SKINweb / SKINlibris SKINsoft is a French research laboratory providing innovative solutions for museums.

Since April 2011, SKINmuseum Company is the only distributor of SKINsoft’s software in the UK.

All our solutions are Rich Internet Applications (RIA): wherever you are, you can securely access, view and add information to your applications, using a standard web browser.

SKINmuseum, our collection management software – based on current standards (Joconde, Dublin Core, OAI support ...) – offers a complete yet easy to use solution for your museum.

SKINweb allows you to publish your collections online. A cost-effective extension can also enable content management on interactive and other multimedia terminals.

Museum and library collections can be managed in a cross-disciplinary way using SKINlibris, a module dedicated to managing all types of document, integrating librarianship standards and rules.

All these solutions provide a user-friendly and intuitive interface that will facilitate your work.

TMS is the cultural sector’s leading collection management system.

Developed in partnership with museum professionals, TMS streamlines the way you capture, manage and access your collection information.

Daily activities such as cataloguing, media tracking, and coordinating exhibitions, have never been easier.

Collection information is divided into ten integrated modules, or record types:

Objects, Constituents, Media, Exhibitions, Loans, Shipping, Bibliography, Events, Sites and Insurance.

Since the modules are interlinked, information is entered once, remaining consistent and accessible.

TMS is open architecture, so your collection data can be easily and seamlessly integrated with other management systems through either Oracle or Microsoft SQL Server.

Access to the information you need, the way you need it

We made TMS highly configurable, because no two collections are alike.

The application comes with multiple search and viewing options, robust reporting features, and a customizable thesaurus.

TMS integrates with Gallery Systems' web publishing toolkit, eMuseum.

Vernon CMS is a sophisticated desktop collections management system which is comprised of two modules:

Vernon Cataloguing is the cornerstone of Vernon CMS, and offers comprehensive cataloguing facilities, sophisticated location recording and control, simple and advanced searching, and fully integrated reports and multimedia.

The optional Activities module offers the recording, managing and tracking of all collection management processes associated with objects, such as loans, exhibitions, and conservation.

Vernon CMS is a universal system, handling all types of objects within the one system.

Our clients range from single user sites with a few hundred objects to major institutions with networked systems, multiple users, multiple sites and collections running into millions of objects.

The structure is modular so you can tailor the system to suit your collection needs and budget.

All Vernon CMS modules are compatible with international standards: Collection Trust's Spectrum Standard, CHIN, AASLH Common Agenda, CIDOC and Dublin Core.

Minimum hardware requirement

 

Minimum specification for computers that will run the software at an acceptable speed:

WORKSTATION: processor: Intel dual core, memory: 2 GB.

SERVER: processor: Intel quad core, memory: 6GB (depends on user numbers), disk size: depends on Collection size. e.g. 100,000 object records c600MB (excluding images).

Adlib systems can also be offered as a fully hosted solution.

Recommended Calm server:

Windows 2003/2008, 2x3.0 GHz dual core or equivalent, 4Gb RAM with option to expand to 8Gb. TCP/IP.

Recommended Calm client:

Windows XP/Vista/7, 1 GHz dual core or equivalent, 2Gb RAM.

CalmView: IIS7.0+ .NET 3.5.

OAI / API: IIS6.0+ .NET 3.5.

Minimum customer requirement for accessing hosted Calm solution - RDP and Internet access. Arena normally offered as a hosted solution.

As a cloud-based application, Collector Systems can be run using any current browser from any platform.

Processor: Pentium III

memory: 1 Gb

RAM disk size: 20 Gb

512MB RAM, monitor with a minimum 1024x768 resolution

Workstations:

Windows 7 - Pentium 1GHz CPU, 1024 Mb RAM (2048 for 64 bit Windows 7)

Windows Vista/2003 - Pentium 2 GHz CPU, 1024 Mb RAM (2048 Mb as recommended by Microsoft)

Windows XP - Pentium 1 GHz CPU, 256 Mb RAM (1024 Mb recommended), Service Pack 1 or greater

Windows 2000 - Pentium 500 MHz CPU, 128 Mb RAM (256 Mb recommended), Service Pack 4 

Server:

The EMu server can be installed on a wide variety of server architectures and operating systems.

EMu can also be run on virtual environments or hosted remotely.

Please contact KE Software for advice on the most suitable hardware to suit your needs.

An internet enabled PC or Notebook.

• Pentium IV 2GHZ

• memory: 512/1024 Mb RAM

• 40 Gb

• 1024 x 768 pixels x 256 colours

All servers require:

• DVD drive
 Video Adapter: 256 colour
 Monitor, Keyboard and Mouse
 Server backup hardware and software Server for Windows 2008 or 2008

For Oracle 10g:

• Recommended Processor:
1.8GHz minimum
• Recommended RAM: 2 GB; the more data and users, the more RAM required
 Storage space (NTFS file system preferred): 4.5 GB on the installation drive. You should also account for space for your digital media files if you plan to store them on the Mimsy XG server

For Oracle 11g:

 Recommended Processor: 1.8 GHz minimum
 Recommended RAM: 2 GB; the more data and users, the more RAM needed
 Storage space (NTFS file system preferred): 4.5 GB for Oracle Home Drive. You should also account for space for your digital media files if you plan to store them on the Mimsy XG server. Server for Linux or Unix

For Oracle 10g:

• Minimum of 1 GB of RAM
 Swap disk space equal to the system's physical memory, or 1.5 GB, whichever is greater
 Storage space: 5 GB
 CD-ROM drive capable of reading ISO 9660 format CD-ROM discs with RockRidge extensions
 Oracle Universal Installer requires up to 400 MB of temporary space
 X Window is required for installation on LINUX

For Oracle 11g:

 Minimum of 1 GB of RAM
 Swap disk space equal to the system's physical memory, or 1.5 GB, whichever is greater
 Storage space: 5 GB
 CD-ROM drive capable of reading ISO 9660 format CD-ROM discs with RockRidge extensions
 Oracle Universal Installer requires up to 1 GB of temporary space Terminal Services, Citrix and VMWare Oracle supports installing, configuring, and running Oracle Database through Terminal Services and Citrix. If you wish to run Oracle under VMWare please contact us with your specific set up, as additional Oracle licensing may apply.

Clients

Client (PCs running Windows 2000 (sp-3+), Windows XP Professional, Windows Vista, Windows 7, Linux, Macintosh running OS X Jaguar version or later):

 800MHz minimum
 RAM: 512 MB minimum, 1 GB recommended (2 GB for Windows Vista/Windows 7)
 Keyboard and Mouse
 Graphics card capable of 1024x768 or higher resolution with 256 or more colours (65,000 colors recommended) and a compatible monitor. MIMSY XG is designed to display at a resolution of 1024x768.
 Sound card for audio files
 50MB storage required for the application.

Pentium 4 600 MHz processor with 512 Mb RAM

Client:

Pentium 4 600 MHz processor with 512Mb RAM

Server:

Pentium 4 2.8Ghz 1GB RAM

Minimum system requirements for computers that run the application:

• Processor: > 500 MHz;
• Memory: minimum 512MB RAM;
• Disk size: > 250MB of available hard disk space;
• Video: 1024 x 768 monitor resolution or higher.

MuseumIndex+ can run on a modest domestic PC or laptop running Windows-XP with 1 Gbyte memory.

Client:

Any modern web browser, including mobile phones and tablets.

Server:

Qi runs as a PHP application connecting to a MySQL database. A typical LAMP stack would suffice. Optionally, Qi can use Oracle or MS SQL.

Minimum server configuration :

• 4 GB RAM
• 80 GB free hard disk space

Minimum workstation configuration:

• Pentium 4
 512 MB RAM

The current minimum workstation configuration is:

 Pentium IV Processor (or equivalent)
 512 MB RAM (1500 MB if Vista)
 500 MB free hard disk space, with 10% free space on the Programs drive and 10% free space on the System drive
 128 MB display memory capable of supporting 1024 x 768 video resolution
 Network card
 Windows XP Professional, Vista Business, Windows 7 Professional
 ODBC drivers for supported database server

The current minimum server configuration is:

 Pentium IV Processor (or equivalent)
 1 GB RAM
 A supported database server (Microsoft SQL Server 2005 or SQL Server 2008; Oracle 10G R2 with interMedia services installed)
 Server operating system will be determined by choice of database
 1 GB free hard disk space (for installation of database)
 Additional hard disk space for images, as required (if used as the image server)
 Network card
 Tape drive (or other backup device) with appropriate backup software.

Minimum workstation specification:

Pentium III 1 GB RAM 10 GB Hard Drive CD ROM Drive Windows XP (SP3), Vista or 7 Vernon CMS clients can run on Windows XP (SP3) or above workstations, or on other operating systems such as Mac OS via Citrix on-demand access software.

Vernon Client software is installed on all workstations that use Vernon CMS.

Minimum server specification:

Pentium III or 4 (or AMD Equivalent) 1 GB RAM 50 GB Hard Drive CD ROM Drive Backup Windows 2003 or 2008 Server Vernon CMS can run on Windows 2003 and 2008 servers.

It can also run on a Windows virtual server hosted by VMWare.

Vernon CMS can be run on mirrored servers or servers supporting RAID technology to improve availability.

The Revelation Universal Driver, a network product from Revsoft, is to be installed on the server.

This runs as a Windows Services.

This Linear Hash Service reduces network traffic, increases performance and ensures data integrity.

Operating Systems supported

 

Adlib recommend Microsoft Windows 7 for workstations & stand-alone systems, and Windows Server 2008 for server installations. Any version of Windows still supported by Microsoft is able to run Adlib, including Vista, Windows 2003 and Windows XP.

Calm ALM is a Windows based application. It runs client/server as a Windows Service on a Windows server. It runs under Citrix and VMWare. Web modules are based on .NET and IIS.

Windows, Apple (OSX), Android, iPhone (iOS), iPad (iOS)

Any operating system that runs a standard web browser.

Windows XP, Vista, 7

EMu can be run on all versions of Windows currently supported by Microsoft MacOS, Unix, and other operating systems are also supported through Citrix, Remote Desktop Services, VMWare, and Parallels.

EMu's new IMu web architecture provides a suite of web tools that are platform independent.

Any OS with a regular internet browser (IE, Chrome, Safari, Firefox) is supported.

 

Client:

Windows XP/Vista/Seven.

Server:

Windows 2003/2008 ou 2008 R2 / SQL Server 2005 ou 2008 Standard, Entreprise ou Express Edition.

Client:

Windows 2000 (sp-3+), Windows XP Professional, Windows Vista, Windows 7, Linux, Macintosh running OS X Jaguar version or later.

Server:

Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, Unix and Linux (contact us for specific version support)

Windows XP, Vista, Windows 7, 32-bit or 64-bit editions

Windows XP, Vista, Windows 7 Windows Server 2003, Windows Server 2008; 32-bit or 64-bit

Client Operating System:

Microsoft Windows XP or higher or MacOS / Linux and other OS with Citrix Metaframe Terminal Server or MS Terminal Services.

Server operating systems:

Microsoft Windows 2003 or higher.

The MuseumIndex+ desktop interface runs under all versions of MS-Windows from XP onwards.

The central server components, used in larger installations, can run on Windows, Linux, or Solaris platforms.

The web user interfaces are cross-browser, running on Internet Explorer, Firefox, Chrome, Safari, etc.

Apple OSX, Windows, Android, iOS.

Server configuration:

Linux Debian 6.0

Workstation configuration:

all

Operating systems:

Windows, Mac OS, Linux …

Windows XP Professional, Windows Vista Business, or Windows 7 Professional

Workstation:

Windows XP (SP3), Vista or 7

Database server:

Windows 2003 or 2008 Server

Support for images

 

Each catalogue record can have multiple digital media items attached, all common media file formats are supported.

Adlib imaging functions include; acquire from scanner/camera or import file, (with EXIF, IPTC metadata capture), metadata recording (Dublin Core), zoom, scroll, rotate, play/pause, save as alternative file format, view as thumbnail, filmstrip of full screen.

Dynamic image retrieval at specified scale and watermarking are available on the web interface.

For more advanced media management requirements, the Adlib Digital Asset Management module is available as an add-on option.

Full text and multimedia support. There is an optional add-on database, for storing digital assets and technical metadata, which links to the catalogue.

API for integration with other 3rd party Digital Asset Management systems.

Axiell is currently working with the Calm user group to extend support and functionality for born digital material.

Collector Systems can support the upload of any image type and file size. The user can upload as many images or documents as needed to the account. We do, however, recommend using JPEG format for images, and PDF format for documents for consistency and ease of use between different devices and platforms. This will maximize the cloud-based experience.

Collector Systems also provides bulk upload tools for images and documents. Upload many images or documents in one go and they will be seamlessly associated to their respective object record in seconds.

Yes. Each object record can have any number of images linked.

All types of images can be inserted (JPG, PNG, GIF, BMP, ...)

EMu includes an integrated Digital Asset Management system as standard. As such there is comprehensive support for images within the system.

Some of the functionality includes:

• Management of multiple versions and resolutions of media assets together

•  Security management for access privileges

•  Scanning or image capture directly into EMu

•  Batch load tools using import wizard

•  Publishing and watermarking for web EMu supports over 100 image file formats, including:

BMP - Microsoft Windows Bitmap Image DCX - ZSoft IBM PC multi-page Paintbrush GIF - CompuServe Graphics Interchange Format JP2 - JPEG 2000 JPEG - Joint Photographic Experts Group PCD - Photo CD PCX - ZSoft IBM PC Paintbrush PNG - Portable Network Graphics TGA - Truevision Targa Image TIFF - Tagged Image File Format EMu’s image capabilities are extensible, automatically supporting any image formats registered by applications installed on a computer.

•  Image Metadata Support - EMu extracts metadata from image files and supports the following metadata standards:

EXIF - Exchangeable Image File Format IPTC - International Press Telecommunications Council XMP - Extensible Metadata Platform

All other multimedia formats (including word processing documents, spreadsheets, presentations, design documents, flow charts) supported via seamless integration with appropriate desktop software.

Many kinds of images, audio, video and documents are supported.

Management of digital images and thumbnails view in all applications: images, video and sound linked to the object records. WMedia optional module for advanced functions.

Media metadata can be thoroughly documented in Mimsy XG's Media Authority.

Data about images, sound and video files, documents, and other derivative file types can be maintained.

An unlimited number of digital media files can be linked to a record.

Media is stored on a server and links to media can be established and maintained.

Users can integrate external media metadata from scanners and digital cameras into the database.

Users can link virtually any file type to a Mimsy XG record.

Among the file types are (but not limited to):

 Documents: HTML, SGML, DOC, TXT, WRI, PDF
 Video: AVI, QTW, QTM, MPEG, MOV
 Audio: WAVE, MIDI, CD, MP3
 Image: BMP, TIFF, PCX, PICT, JPEG, RAS, GIF

Mimsy XG also offers an integrated Media Browser that can be accessed from within or outside the system and allows users to view and work with their collection in an image-based environment.

Users can create groups of images, save them in the order that they appear on the screen for later use, and email media to others from this module.

The optional Piction DAMS module may be configured to offer enterprise-wide media management and delivery.

An unlimited number of images may be linked to any record.

Modes automatically generates thumbnails from the linked images, and stores them within the database.

Images may be exported from the exported from the database in all major formats.

An unlimited number of images may be linked to any record.

Modes automatically generates thumbnails from the linked images and stores them within the database.

Drag and drop to attach images and capture EXIF and IPTC metadata.

Images may be exported from the database in all major formats.

All standard images formats are supported (more than 100 different formats may be displayed within the application).

MuseumIndex+ has advanced image management facilities including the ability to attach different images to different parts of the record, choose the preferred image, change the order of images, etc.

In addition, MuseumIndex+ can integrate with its sister products, ImageIndex+ and AssetIndex+ to provide a full-featured image library or digital asset management system.

Over 400 common file formats are supported for images, documents and multimedia as part of the standard Qi Digital Asset Management. Record can have multiple assets attached. The Digital Asset Management module of Qi can be configured to create and handle multiple image sizes, which can be extended over time. Image retrieval at specified sizes is available. EXIF, IPTC/XMP metadata is also supported, together with granular media permissions.

Media management module for all types of images and videos.

TMS is designed to provide full Digital Asset Management functionality integrated into the application. It supports over 120 file formats with the integrated Image Viewer and offers the ability to open any file in an external viewer for viewing and editing. A highly granular security model allows for control of access to media based on users and roles.

TMS supports both networked storage and cloud storage of images. It includes batch media upload functionality, as well as automatic export of media renditions to Word and Powerpoint.

.

Images are stored in a specialist Photo AV file.

Photo AV records may be linked to other records throughout the system including objects, people, sites and documents.

Object records may have multiple images attached and in turn one image may be attached to multiple object records (or other types of record that may have images attached).

Vernon CMS also has a Bulk Import and Link Images tool, which allows you to import images in bulk and automatically link them to their respective object record.

Support for public access

 

Provided through Adlib Internet Server (Web Browser interface) or via the Adlib API e.g. for touch screen kiosks.

Axiell's Arena is an information discovery portal for users. It offers a local information hub or “CultureNet” bringing data and digital content together from Museums, Archives, Libraries and other local cultural heritage sources.

Additionally allowing community information and pictures; social networking including forums, messaging, communities and virtual clubs; Personalisation via My Collections, tagging, rating comments and debates.

CalmView offers a high quality 'out of the box' look and feel. With a layered approach to customisation, CalmView allows you to present data over the Internet or local intranet with minimum design or configuration. It is anticipated that customers would only need to make minor changes to the 'out of the box' look and feel with simple adjustments to the top configuration layer.

Collector Systems support three methods of allowing public access through our Gallery feature and API. The Gallery feature creates a separate and custom URL to allow for both full public web access and private room invitation-only access.

Collector Systems also has an API for integration into public or private web sites where using the power of CS as the back-end is a desired application.

Because eHive is a web based system, publishing an object record online is as simple as ticking a box.

As a more advanced option, there is an Application Programming interface (API) available for sharing content with other websites and web projects, and for data harvesting.

As part of this, plugins are available to embed collections content in any Wordpress run website.

eHive’s 'Community' feature allows users to create groups of records across multiple institutions.

Yes.

The IMu web architecture is included free with EMu. IMu is an open system that enables the organisation to share and publish collection data. A Narratives interface helps manage and deliver interpretive and educational content to the web along with the core collection information.

Other functions include:  

• SOAP and RESTful Web Service support  

• XML data exchange  

• User selective publishing of data  

• Publishing tools for portals including Europeana  

• On-the-fly image management including watermarking and zooming  

• User management tools  

• Style sheets for flexible web site branding  

• Tagging and user generated content  

Other optional web interfaces include:  

• IMu Tours - tour guide system using iPods, iPhones and other hand held devices  

• IMu Maps - different mapping tools for local areas (using x, y and z co-ordinates) or GPS and GIS tools for larger locality mapping. Uses layering technology to overlay different information on maps and plans  

• IMu Object Locator - plotting of objects on a floor plan within the museum  

• IMu Cart - A tool for managing lists of objects with comprehensive user management. This tool also has e-commerce options that can be connected to a bank gateway for ordering and purchases.

The collection website supports public or partial public access.

OPACWeb and E-Catalog

We have 2 web publishing products, Möbius and MWeb.

Möbius for Mimsy allows users to instantly publish collections information to an intranet, a web site, browser-based kiosks, or satellite institutions.

Unlike other solutions for online museum publishing, Möbius is built specifically to work with the powerful capabilities of the Mimsy XG collections management system.

Users can add Authority and select Activity data to their web presence, create and view groups of items that they have made, and organise how the data will be presented to the visitor.

MWeb is a custom publishing application that can be used to search multiple databases of different types, including MARC files.

It is particularly useful for organisations that wish to provide a single point of access for multiple databases or for consortia who wish to provide federated search capabilities to their users.

Public access through Modes web hosting service.

Through Modes web hosting, or web browser interface can be hosted on user's own server.

Public access via the Internet / Intranet is provided by the complementary, platform independent web application eMuseumPlus.

Extensive research and display facilities with optional access restrictions make it easy to explore the museum's data, e.g. collections, exhibitions, biographies, bibliographies, media files and documents, etc.

eMuseumPlus is a modular system as well and therefore adopts very well to the demands for public access.

More than 10% of all our MuseumPlus customers use eMuseumPlus to bring their collections online.

MuseumIndex+ includes the Collections On-line module which allows your collection to be accessed by the public through an engaging web interface.

Collections On-line can be configured to include your museum's branding and local features, and includes optional support for gathering and managing user-generated content.

MuseumIndex+ also supports delivery through gallery interactives and kiosks.

Our service includes design and build of the interactives and advice on, or supply of, suitable kiosk hardware.

Qi offers a comprehensive publishing module, which can be easily customised to suit individual needs. The real strength of the Qi architecture is in its integration within the wider organisations website architecture, so that contextual information and multi-layered narrative can be easily added. Unlike other 'vertical' collection management solutions, in Qi the Collection Online will be an integrated part of the whole website, complete with multi-faceted links to and from other sections (i.e. Visit, What's On, Learning etc.). A RESTful API publishing data in XML and JSON is also standard for integrating with other CMS systems.

SKINweb module enables the export of all or part of the collection to an open access website.

Gallery Systems offers eMuseum, our web publishing toolkit for public access purposes.

eMuseum integrates seamlessly with TMS to publish data to an Intranet or website.

eMuseum also works against other databases.

In addition, clients can participate in eMuseum Network, a cross-organisation information searching and retrieval service.

Object information can be downloaded and imported into TMS, from eMuseum.

Vernon Browser is designed for collections of all types and sizes.

It is highly configurable, for seamless integration into your website.

The Browser provides fast and convenient web access, with indexes specifically tailored to your collections.

Sites can configure the Browser to use the fields and indexes of their choice and can tailor the HTML to provide the style of presentation that is consistent with their image.

Vernon Systems’ web based cms eHive is also able to be used solely as a public access module with Vernon CMS.

CD Publication

 

Yes

Not specified

No

No

Not specified

Yes

No

Yes

Yes

Not specified

Not specified

Yes

Yes

Not specified

No

No

Yes

Internet support

 

The Adlib Internet Server is a flexible web application which can easily be adapted to suit the design requirements of any organisation, offering an easy way to get your collections on-line.

Key features include support for user generated content such as comments and tagging, configurable search and display options, three levels of search tool, email/data download function, multi-lingual interface.

Also available to SQL based systems is the Adlib API, which provides a programmatic interface through which the Adlib database can be queried or written to. This enables data held in Adlib to be used in Content Management Systems or custom web applications without dumping and reloading.

Open Archive Initiative (OAI) harvesting supported.

Internet access is supported through Arena and CalmView.

 

As a SaaS application (Software as a Service), Collector Systems is fully internet accessible for all its applications.

Broadband Internet access required.

Yes. All data can be published via our http://museu.ms websites (e.g. museums.si). This data can then be embedded on the website of each museum/gallery

The IMu web architecture is included free with EMu. Internet and Intranet interfaces can easily be configured to plug seamlessly into an existing website. Refer to 'Public Access' details.

Full

OPACWeb OAI

The application is currently client-server based, but does support several web-based modules.

Data may also be shared via our free OAI-PMH provider, or via custom web services.

Modes web hosting service.

Data can be exported in HTML and XML formats.

The Modes web application uses a CGI module in ASP environment.

The application can be adapted to suit your design specifications.

Web hosting service available.

Public access via the Internet / Intranet is provided by the complementary, platform independent web application eMuseumPlus.

Extensive research and display facilities with optional access restrictions make it easy to explore the museum's data, e.g. collections, exhibitions, biographies, bibliographies, media files and documents, etc.

eMuseumPlus is a modular system as well and therefore adopts very well to the demands for public access.

MuseumIndex+ includes the Collections Online module for web delivery.

It also supports a wide range of internet protocols and standards including SOAP, web services, Z39.50, RSS, OAI-PMH, and Linked Data.

Qi is a collection management system built from the ground up with Internet technologies and has internet support at its core.

All our solutions are web applications.

eMuseum, the TMS web publishing toolkit, provides fully configurable display access to any element of a TMS record for both intranet and Internet access. TMS is also certified to work effectively in a Windows Server Remote Application Publishing or Citrix environment, allowing Internet access to the full functionality of the application.

TMS supports export to international standards for data harvesting and exchange, including CDWA-lite, LIDO, and OAI/PMH.

Internet and intranet access available via Vernon Browser and Vernon HTML Export.

Database architecture

 

Adlib recommend the Microsoft SQL Server 2008 database. Adlib can also run on Adlib ‘Native' flat file database for small systems, Microsoft SQL Server 2005, ORACLE 10/11g 

The software that Calm ALM is built on, called DScribe, is a proprietary sophisticated structured text retrieval and relational system.

DScribe uses a dynamic full text index and allows 'messy' data schema, neither of which are (commonly) supported by RDBMS.

Collector Systems is built on a full relational database model, utilising SQL server.

MySQL database, Java Enterprise Edition business layer, PHP web frontend. 250 object fields supporting archives, archaeology, art, library, natural sciences, history, photograph and multimedia. Files for general museum information, media and acquisition lots.

Microsoft SQL Server

The EMu database architecture is an object oriented database supporting nested and multi valued fields. The database provides superior search functions for all collection sizes from a few thousand to many millions. Worldwide, over 462 million objects, specimens and artefacts are managed by the EMu database architecture.

SQL Database with Search Index layer for optimal user experience

Relational database (Mobydoc database engine). Standard and SQL version.

 

Relational

Single user system with embedded server using NexusDB database.

Client-Server system based on NexusDB database.

Datebase can support any field structure defined by a DTD - Object.DTD and EAD.DTD supplied and supported as standard.

MuseumPlus supports industry standard database systems:

• MS Access
• Microsoft SQL Server
• Oracle

eMuseumPlus supports the use of open source databases like PostgreSQL version 8 and higher, Max DB, MySQL.

MuseumIndex+ is built on the award-winning Index+ information management system which provides storage and indexing of your data in a proven, robust, secure repository.

Index+ is based on Information Retrieval (IR) principles providing the best technological match for the cataloguing challenges of cultural heritage.

Relational database design, with support for indexes at database level as well as in a separate indexing table. Standard: MySQL Optional: Oracle 11g, MS SQL

Uses a SQL solution storing data in a key/value store with indexation in a fulltext / denormalised indexer solution. Different storage backend can be used (from DB backend with PostgreSQL to a fully distributed backend such as RiaK).

TMS provides an open, fully-documented database schema on SQL Server (2005, 2008, and 2012) and Oracle. eMuseum operates on SQL Server, Oracle, and MySQL.

Relational with multi-values. (Revelation's OpenInsight).

Cost (single user)

 

All costs for Adlib 'Standard' variant:

Adlib 'Native' £1,495, Annual Support (15%) £224.25.

MS-SQL Server £1,950, Annual Support (15%) £292.50.

ORACLE £2,400, Annual Support (15%) £360.

£1495 for a single user Calm client (local installation).

Hosted price on application.

Collector Systems currently offers two subscription levels, one for Consumer users and one for Corporate/Institutional users. Unlike other systems, the subscription price covers all software updates.

Consumer (1 User): $540.00 USD per user

Institutional (1 User): $900.00 USD per user

As with all Software as a Service products, cost is a subscription fee to have access to the system. The annual cost is based on storage used in the eHive account.

5 Gbytes of storage (20,000 web sized images) costs $US 400 per year.

The entry level account is free, and has a capped storage limit.

From the entry level account upwards, the accounts are tiered from Level 1 - Level 4.

The annual subscription fee covers hosting, backup, ongoing development and public access.

45 EURO / per month

£2,700

Project costs:-  Annual fee:

€ 2000,-  Hosting:

3265 to 4360£

Free for not-for-profit institutions (exclusive of Oracle licensing costs, if any);

£2,500 (exclusive of Oracle licensing costs, if any) charged to for-profit institutions.

£500+VAT

£1000+VAT

MuseumPlus Standard: £ 1080

Single user systems are available from £2000 + VAT.

Single user: £1,000. 

The price includes the core Qi modules (content + collection management, authority management, digital asset management, API and online access) and excludes configuration, users/team management – which can be added as extras.

SKINmuseum Standard:

£4270 + VAT

£2000 (concurrent license)

Vernon Cataloguing:

£2,500.

Vernon Cataloguing and Vernon Activities:

£7,500.

Cost (5 users)

 

MS-SQL Standard system from £8,775

Annual Support (15%) £1,316.25.

Price is for 5 concurrent read/write users.

£5995 for 5 user Calm network licence (local installation).

Hosted price on application.

Collector Systems currently offers two subscription levels, one for consumer users and one for corporate/institutional users. Unlike other systems, the subscription price covers all software updates.

Consumer (5 Users): $2,700.00 USD per user

Institutional (5 Users): $4,500.00 USD per user

No additional cost for multiple users.

175 EURO / per month

£11,880

Project costs:-  Annual fee:

€ 2000,-.  Hosting:

4185 to 5250£ + client access licence

Free for not-for-profit institutions (exclusive of Oracle licensing costs, if any);

£12,500 (exclusive of Oracle licensing costs, if any) charged to for-profit institutions

£1000+VAT (5 standalone systems)

 

£2000+VAT

MuseumPlus Standard: £ 4900

A typical 5-User system costs £5000 + VAT.

Five users: £10,000. 

The price includes all Qi modules (content + collection management, authority management, digital asset management, configuration, users/team management, API and online access).

SKINmuseum Standard:

£6400 + VAT

£10000 (5 concurrent users)

Vernon Cataloguing:

Single user - £2,500.

4 additional concurrent users @ £1,100

Total £6,900*

*Includes database licences

Vernon Cataloguing and Vernon Activities:

Single User Vernon Cataloguing - £2,500

Vernon Activities - £5,000

4 additional concurrent users @ £1,100

Total £11,900*

*Includes database licences

Additional pricing notes

 

Internet Access from £3,225. Adlib versions are available as follows:

Adlib Museum Lite (a free software package downloadable from our web site for basic inventory recording of up to 5,000 objects), it is upgradeable to any of our product range.

Adlib Museum Basis, a simple cataloguing system costing £600 single user (upgradeable to Standard).

Adlib Plus: a combination of two applications e.g. Museum and Archive, prices start from £2,100 for a single user.

Adlib XPlus: a combination of three applications i.e Museum, Library and Archive, prices start from £2,550 for a single user.

Licencing available to fit with specific customer requirements, including Lite option (based on restricted functionality/database size), integration modules (API. OAI), web applications (Arena and CalmView), hosted solutions based on annual concurrent user charge.

Subscribers are offered three subscription enhancements:

Additional backup service: for clients who want a periodic snapshot of their data, images, and document files, which can then be placed in local storage. CS performs daily backups to four (4) geographically separate locations, as well as maintaining 15-minute incremental backups throughout each day. The security of our client’s data is the highest priority.

Gallery: A ready-made website to interface with their public online. Starting at $49.00 USD per month.

API: Integrate with existing website to use CS as the back-end. Starting at $99.00 USD per month.

Five year licences are also available.

For example, Account level 3 provides 5 Gbytes of storage (20,000 web sized images) at a cost of $US 1,800 for a five year licence, or $US 400 per annum.

The monthly fee represents the total cost for the museum. No additional licence purchases are required.

EMu is licensed per concurrent user. The licence costs cover all software, digital asset management as well as the web interface. The cost per user decreases as more users are licensed.

Unlike other systems, the standard EMu package includes all museum/collections management modules.

KE also provide consulting, development and implementation services.

KE Software will negotiate a fixed fee and timetable for any work that is required.

Mobydoc Express:

basic inventories collections management system, stand-alone licence only for 2700£

Site Licence granted when licensing 20 or more users.

Upgrade discounts available for Catalist users.

50% upgrade discounts for MODES for Windows users.

Modes Compact available for £500+VAT (single user only).

MuseumPlus prices:

MuseumPlus licences are per user one-time licences.

Concurrent licences are available upon request.

The cost per licences decreases as more users are licensed.

The modularity of MuseumPlus allows the museum to purchase only the required modules.

 MuseumPlus Standard:all core modules; 

 MuseumPlus Professional 1: all core modules plus 1 add-on;

 MuseumPlus Professional 2: all core modules plus 2 add-ons;

 MuseumPlus Professional 3: all core modules plus all available add-ons.

MuseumPlus core modules:

Collection management including artists / producers, address management including PR/mailings, bibliography, catalogue exchange, conservation, historical events, provenance, thesauri, keywords, location management, values and transaction history, accounting and invoices, lightbox, multimedia centre, duplicate control, list generator, query generator, security management, system administration

MuseumPlus add-ons

 Exhibition management modules: exhibitions, loan contracts, photo orders, authors, transportation, facilities;

 Event management modules: events, event list, calendar, room management;

 Image archive modules: image archive, image orders.

eMuseumPlus prices:

eMuseumPlus licences are one-time licences.

The licence cost depends on the number of purchased MuseumPlus licences and on the number of modules:

 eMuseumPlus Standard: all core modules;

 eMuseumPlus Professional 1: all core modules plus 1 additional module;

 eMuseumPlus Professional 2: all core modules plus 3 additional modules;

 eMuseumPlus Professional 3: all core modules plus all available modules.

eMuseumPlus core modules:

Collection, artists/producers, literature

eMuseumPlus additional modules:

 exhibitions;

 events;

 multimedia;

 room management.

Please contact zetcom for detailed price lists.

MuseumIndex+ products are supplied with a licence issued in perpetuity, which allows you to run the software without further outlay.

Support is always available as an option.

Each license includes all modules:

Unlimited records/objects
 Unlimited authority lists
 Digital asset management with unlimited catalogues/assets
 Configuration editor - API + Reports - Web publishing

The only difference is that the Single User license does not include:

 Users and Team management and Configuration.

Licence prices are calculated according to the number of users and the number of collections / objects.

Standard day rate for technical services, data migration and training:

£575

Vernon Browser:
£5,000

Vernon HTML Export:
- £1,100

Art & Architecture Thesaurus:
£220 Single-User, £420 Multi-User

Revised Nomenclature:
£220 Single-User, £420 Multi-User.

Data Conversion:
£700 per day - most data conversions take 5-10 days and are given as a fixed price quote after a review of the existing data.

Training

 

We employ a full-time trainer who has more than ten years experience delivering Adlib courses.  We offer a varied range of scheduled courses at our training centre in Swindon, cost £250 per person per day. Details are available from our website.

Training can also be conducted at customer site at a cost of £700 per day, plus expenses. Maximum attendance 8 persons per course, printed course materials provided.

Axiell offers training courses customised to local user requirements.

Training offered onsite or at Axiell offices by arrangement.

Since 2004, Collector Systems is proud of the fact that it has not had to charge a single client for training. Collector Systems is built on the premise that using technology today should not require “going to school,” reading manuals, learning third-party applications, or pulling your hair out. CS has a flat learning curve! If you can navigate the web, you can navigate CS.

The CS team spends time focusing on the user experience so that managing a collection can be just that - not managing software and hardware.

Online - £100 per hour

Onsite - £700 per day plus expenses.

eHive is designed to be a self taught system, and is inherently intuitive and easy to use.

Yes. Training and manuals are provided.

A range of one day EMu training courses are available covering basic user training through to advanced report development, web design and administration.

On site course costs are £1,000 per day for up to 8 attendees.

We recommend a minimum of one day training for standard use of the system.

Training class sizes are typically limited to ensure attendees receive individual attention from the trainer.

KE can 'train the trainer' and set-up a training system on site if desired.

All training and documentation can be supplied to the organisation for future in-house training.

KE will install a training and test system for all implementations.

Monthly free training sessions for getting familiar with the software.  At the delivery of a project we give tailored training sessions

890£ per day. Specific trainings available.

The basic training rate is £800 per day (£2400 for three days) plus a flat £150 travel fee and a £150 per diem.

For the standard three days of training, the user would be charged £3000. Selago Design's training is very flexible, and we can work with project coordinators to tailor a training plan to meet each institution's needs.

It should also be noted that Selago Design's trainers will train all staff on the third-party reporting tool as a part of our standard training package.

We also offer training sessions online.

On-site courses for up to 6 delegates £600+VAT; scheduled courses in Derby £100+VAT per delegate (£25 discount for more than one delegate)

On-site courses for up to 6 delegates £600+VAT.

Scheduled courses in Derby £100+VAT - £25 discount for more than one delegate.

User and admin training courses are held during the introduction phase of MuseumPlus.

Optional courses are available upon request.

Costs: £ 680 per training day for up to 8 participants.

An introductory training session is included in the software costs, normally delivered at our offices in London's Covent Garden.

Additional training, on site or at our offices, is available for £750 per day, plus travel expenses and VAT.

Qi is incredibly simple and intuitive to configure and use. We offer the following training packages and options from our offices in London and New York. 

 Basic training (1 day) £700 including training material (up to 4 people)
 Configuration training (1 day) £700 including training material (up to 4 people)
 Advanced reporting (1 day) £700 including training material (up to 4 people)

We can provide training and support over videoconference or at your organisation, subject to travel and accommodation expenses.
Customised training packages are also available.

Cost:

£765 per day (on-site training).

Our team organises training courses every time it is necessary.

Application training is normally 2-3 days.

Whilst Gallery Systems provides a standard, general user training course, we also work with clients to produce bespoke training courses, tailored to clients' individual needs.

System Administration and Configuration training is offered, along with Crystal Reports training, tailored to developing collection management related reports, working with the TMS database.

Onsite training is tailored to suit requirements at a cost of £900 per day including expenses.

Training is priced per day regardless of the number attending, although class sizes are usually limited to 8 to ensure attendees receive individual attention.

For larger installations it is often possible to minimize costs by purchasing training for the System Supervisor(s) for the site, who can then in turn train other users.

Minimum training for an initial installation is 2 days. Further days may be required depending on the modules purchased and complexity of use.

We also offer online training using online meeting software, which is suited to refresher sessions for existing Vernon CMS users

Support

 

The team based in our Swindon office have a total combined experience of more than fifty years of delivering software projects and providing excellent after-sales support to our customers in the UK and Ireland. Helpdesk hours are Mon-Fri 9-5 excluding public holidays, we can be contacted by phone, fax or email. The MyAdlib website allows customers to log support calls, check on resolution status of open calls, and view database of all known bugs at any time. An independent UK based user group hold regular meetings and operate email/social media sites.

Covers:

telephone/fax/email/remote access help; Calm members web site; all software maintenance releases; all software upgrades; user group; news.

Annual support charge is based on a percentage of purchased software licence.

CS provides 24/7/365 support to our global customers through email. Our office hours are Monday to Friday 9am - 6pm EST. We provide email, phone, and web meeting support when needed.

If support goes beyond the simple question, clients will be informed that they will incur a $165.00 USD per hour support fee. To date, Collector Systems has never had to charge this fee!

Full written help is available on screen, and there is also an eHive help forum where questions can be asked of other eHive users and also eHive staff.

Membership to the forum is free.

Free basic support offered online.

Ninety days maintenance is included with the licence fee. After this time the customer may enter an annual support program priced at 20% of the current licence cost.

A current annual support program provides all software upgrades; help desk support via phone/fax/email (9am-5pm GMT); remote issue resolution via modem or internet; and user community website and discussion forum.

24/7 tech support (hotline)  and support by integrated ticketing system

Annual charge 17% of software value; includes helpline support (e-mail and phone, remote maintenance), update, new releases. Independent User Group.

Our support package includes the following:

 Unlimited access to Mimsy XG support via the Selago Design Web Site, e-mail or freephone;
 Free upgrades / enhancements;  
• Discounted rates for end-user advanced training;
 Direct troubleshooting of your system via call-in is available to users who have PC Anywere, RDP / Terminal Services, VNC, or via a GoToMeeting.com session;
 Membership in the Selago Design Users Group;
 Free consultation relating to complex data issues.

Software support fees are £500 per concurrent user licensed. Support prices are set in January of each year and may increase or decrease from those in effect at the time of your original purchase. Your annual support fees, therefore, may increase or decrease from year to year. Purchasing the support package is required for the first year.

Support by phone, email and remote support £61.75+VAT per year

Support by phone, email and remote support £123.50 per year single user; £333+VAT per year five users.

Unlimited free support (by telephone, e-mail, fax or online support system) is included in the annual maintenance fee (15% of the total license costs).

The maintenance fee covers also software updates and releases and as well other services like user-group meetings, newsletters, etc.

Support is available and is priced at 15% of software costs.

Support is offered from 9am - 7pm, London or New York time. 

Customers may purchase an annual maintenance plan, in terms of a total amount of hours, to gain access to support, software upgrades newsletters and regional user meetings. Support staff use Gotomeeting and Skype.

 

Cost:

15 % of software value per year

Updates / Upgrades:

Our solutions are regularly updated and upgraded.

They are enhanced as the technology evolves.

Support by phone, mail, fax, online support centre:

Technical dedicated hotline and user dedicated hotline opened every working days

Support is offered from 8am - 11pm Mon - Fri. Gallery Systems support offices are located in the UK, Vienna, Berlin, New York, Berkeley (CA) and Washington DC.

As part of the annual maintenance agreement, clients gain unlimited access to support, software upgrades, monthly webinars and newsletters and regional user meetings.

Ninety days maintenance is included for free with the licence fee.

Annual Support (including software upgrades) is calculated at 20% of the current licence cost.

A support contract is optional after the first year.

A current Support Agreement offers unlimited support via email or phone; upgrades; remote issue resolution via internet (if available); annual user group meetings; electronic user forum; quarterly newsletters

Museum users and sites in the UK

 

Adlib applications are used by over 250 organisations in the UK and Ireland. More than a third of this total include museum collections. Estimated total number of UK users (individuals) is in excess of 800.

There are over 450 sites in the UK using a range of Calm applications. There are currently 30 specialist museum sites.

As a Software as a Service provider, we have clients signing up for our service on a daily basis. Many of our clients appreciate the privacy and security we have been delivering since 2004 to our global community. Therefore, we would be happy to provide appropriate references from our enthusiastic client base when requested.

Includes East Hendred Museum, Museum of Scottish Lighthouses, Textile Conservation Centre, Tolkien Society Archives, Museum of East Anglian Life, Fairfield Halls, National Puppetry Archive, Beccles and District Museum, Dunwich Museum.

As eHive is a Software as a Service system, users do not need to contact us in order to start using an account. This means we don’t have an exhaustive list of users per country that can be provided.

None yet.

40+ sites; 380+ concurrent users.

One quarter of the Designated Collections of Britain are managed by EMu.

Archive of Modern Conflict  - Magnum Foundation

Users: 185. Sites: 26.

32 installations.

Approximately 200 sites and users in the UK

Approximately 240 organisations use Modes Complete, with approximately 825 individual users.

Users: 180 (2012)

Sites: 9 (2012)

MuseumIndex+ (and its predecessor, MUSIMS) is used at museums across the UK – national museum users include the V&A and the British Museum, local authority users include Devon and Croydon, independents include the London Transport Museum, the Gordon Russell Collection, and the Bovington Tank Museum.

• British Council Visual Arts 

 The Wedgwood Museum

 National Galleries of Scotland

 The William Morris Gallery

 The Public Catalogue Foundation

 The Ashmolean Museum

 The Horniman Museum

 The Burlington Magazine

 The Mucha Foundation

 The UK Venice Biennale

SKINmuseum Company has just its first local office in the UK in April 2011. It is based in London.

National Gallery, Tate, Bedford Museum & Art Gallery, Bolton Museum & Archive Service, Leeds Museums & Galleries, Museums Sheffield, , Aberdeen Art Gallery & Museums, Southwark Council, Art Fund, University of the Arts, Central Saint Martins College, Bradford College, Middlesbrough Institute of Modern Art, Henry Moore Foundation, as well as a number of private clients.

Number of sites - 22 Number of concurrent users - 199

Museum users and sites worldwide

 

Adlib applications are used by over 1,600 organisations worldwide. Around half of this total are museums. Estimated total number of users (individuals) worldwide is 2,000–4,000.

Calm systems are in use in Sweden, Denmark, Portugal, Italy, Netherlands, Eire, Isle of Man.

Collector Systems currently has clients in 26 countries. Many of our clients appreciate the privacy and security we have been delivering since 2004 to our global community. Therefore, we would be happy to provide appropriate references from our enthusiastic client base upon request.

600 museums

60 museums and galleries in Eastern Europe (currently: mostly Slovenia)

180+ sites 5,200+ users

Dutch Photo Museum (Nederlands Fotomuseum, Rotterdam, NL)

World Press Photo  

National Glass Museum (The Netherlands)  

National Archives (The Netherlands)  

National Archives (Belgium)

Users: 3000. Sites: 750.

110 installations.

 

None

None

Users: aprox. 8.000 (2012)

Sites: aprox. 720 (2012)

MuseumIndex+ is used at a variety of museums across the world, for example the Rock Art Research Institute in South Africa and the Islamic Art Museum in Malaysia.

 The Charlie Chaplin Archive 

 Comune di Bologna, Intranet and Internet services

Users:

200

Sites: 25.

Main customers:

• Les Arts Décoratifs (Paris)
• Centre National du Costume de Scène (Moulins)
• Air France (Paris)
 Comédie Française (Paris)
 Opéra National de Paris (Paris)
 Hôtel-Dieu des Hospices de Beaune
 Ville de Saint-Brieuc: Musée d'Art et d'Histoire
 Musée des Moulages (Lyon)
 Conseil Général du Lot: 5 museums
 Conservation de Salins-les-Bains: 2 museums ...

Over 600 client sites in 23 countries. TMS is localised into 16 languages.

Number of sites - 171

Number of concurrent users - 1,593

Largest museum site and/or site happy to provide reference

 

Our largest museum customer is the Imperial War Museum, London. They have an unlimited user license for the combined Adlib Museum, Library and Archive system, integrated DAMS and API. IWM also use the Adlib Mobile Suite and Workflow applications. The database has in excess of 500,000 records.

Details of our customer sites are published on our website. If you would like to contact any for a reference, please contact us to arrange an introduction.

Largest Calm database currently in excess of 3 million records. Note Calm licencing does not differentiate between types of organisations. Axiell is happy to provide a range of reference sites on application.

With hundreds of happy and satisfied global users utilising our servers 24/7/36, accessing, managing, and collaborating in our private and secure network. Collector Systems’ 99.99999% uptime record and experience cannot be judged by objects, but by smiles. Yes, we would be happy to provide references.

East Hendred Museum (4,500 records and images).

http://museums.si is the national museum aggregator for Slovenia with over 30 contributing organizations

Natural History Museum, London: 80 concurrent users (400+ registered), >15 million records;

Smithsonian Institution, National Museum of Natural History: 100 concurrent users, >10 million records;

Qatar Museums Authority: 100 concurrent users, 11 museums;

Canadian Museum of Civilization: 60 concurrent users, >6 million records;

Museum Victoria: >250 concurrent users, >5 million records;

Royal Botanic Gardens Sydney: 40 concurrent users, >1 million records;

National Gallery of Australia: 60 concurrent users, >150,000 records.

Dutch Photo Museum (Nederlands Fotomuseum, Rotterdam, NL)

National Museums and Galleries of Wales, 134 users.

Glasgow Museums – site licence

 

Norfolk Museums and Archaeology Service, 35 users

State Museums of Berlin with over 300 users, 4 million records, 250.000 images

The British Museum.

The Public Catalogue Foundation, with over 210k records and 30+ users.

Les Arts Décoratifs Paris (museum of the decorative arts and design) chose SKINweb - our web-publishing application - to export its collections on the web.

This world class museum (more than 150 000 objects and documents) has different types of collections and is the proof that our applications can manage different collections in a common database.

More than 1 million entries were synchronised within SKINweb for this project.

The Metropolitan Museum of Art, New York, over 1,000 users.

California Department of Parks, 5,000 users.

City of Düsseldorf, over 1,000+ users.

Tate, over 500 users.

Queensland Museum - 40 users, over a million records

Special features

 

Technology never stands still, and neither do we. Our development team is always working on new products and functionality to ensure Adlib keeps in pace with the latest ideas and concepts in the world of ICT.

Recent innovations include:

• Handheld PC applications for movement management and inventory checking, works on or off-line in store rooms and galleries.

• Smartphone application, puts your collection in everyone’s pocket.

• Integration with Microsoft Office applications, easy access to selected collections data for non-collections staff through word, Excel or Powerpoint.

New developments in the pipeline include:

• Workflow process module, gives a process-oriented interface for the management of loans, conservations, exhibitions, etc.

• Adlib for Web, browser based interface for data entry/edit.

• Compliance with standards

• Objects, archival material, documents, books and digital assets in one central inventory

• Intranet and Internet enabled through Arena and CalmView

• Integrated multimedia management

• Multiple security levels

• Full text searching

• Unicode

• Powerful data parser

• Enhanced authority control

• Extended ”tree” view of records

• Full API and OAI modules for integration and interconnectivity

• Dynamic customisable user interface

• Navigate seamlessly between related records

• Multimedia field for links to digital assets including audio and video

• Security database to control levels of user access

• Browser based client

• Locations database for stock check and collections management

• Web service integration with external thesauri

Go beyond the basic management tools for a more powerful and efficient collection management solution. We provide advanced tools to manage Loans, Exhibitions, Shipments, Valuations, Insurance, Conditions, Conservation and more.

You can now group together your objects for all events, and, in addition, locate those events and all associated objects with just one click of a mouse. This power is included, and not an additional add-on. Use batch updating tools for fast and efficient record keeping.

Collaborate and interact with colleagues at your facility and with those around the world in real-time. With granular object-level permission you can ensure that all users have exactly the right level of access.

Extensive Report and Label writing available as a standard feature. Create all facility reports from one place - loan agreements, condition reports, barcode labels, the list is endless...

Online image editor allows for editing your images directly from within the system. Annotate, crop, size, color correct and many other powerful image editing features.

Integrate Nomenclature 3.0 and use our revolutionary one-word lookup to locate the accurate terminology. Don’t comb through hundreds of terms - simply type in a word and our search function will find all terms that match in seconds. It’s that easy!

Dedicated iPhone/iPad Apps with the ability to utilise the device camera to add images directly into CS. Real time historical currency conversion lookup using Oanda.

Upcoming:

Email and text Notifications and calendar coming soon. Set up notifications to alert you for various events on the system. Never miss an important deadline again!

Enhanced digital asset management features will be integrated into the Gallery. Manage all image requests from visitors via your Gallery website. Review requests and authorise the release of your images for press, private-use etc. in one easy step.

A stand out feature of eHive is the ability to create instantaneous communities of museums, galleries or other organisations that use eHive, with no IT infrastructure or know how required.

This opens up possibilities to connect easily with other organisations to create communities representing themed or geographic groups of records from multiple museums.

In terms of cataloguing eHive is simple to use, and has a clear web-based user interface. As eHive is a Software as a Service (SaaS) product, the CMS has built-in public access as part of its core functionality.

An API is available to provide data harvesting options using the OAI-PMH protocol, and also to embed collection content and functionality within any Wordpress run website using the eHive plugins.

Complete Museums Documentantion System with out-of-the-box web and mobile components.

For an additional fee of 50 EURO/month museums can get professional looking (branded!) mobile apps, which allow them to get more visitors, monetize their digital content and even use mobile phones as audio guides.

Configurable multi discipline catalogue

Comprehensive museum management tools including:

• accessioning and deaccessioning
• bibliography
• conservation and condition check
• event management
• loans
• internal and external movements
• insurance and valuation
• locations
• rights and audit trails.

For natural history museums additional modules include:

• taxonomic nomenclature
• collection events
stratigraphy
• sites and gazetteer
Archives support to EAD/ISAD(G) standards
Powerful and seamless multimedia support
Thesaurus including support for common or custom thesauri
SPECTRUM compliance
 Customisable Web interface
Flexible reporting to Microsoft Office, Crystal Reports or other reporting tools
 XML support for information interchange
 Narratives module (with HTML mark-up) for collection interpretation
 Excel and XML import/export wizard
 Unicode support
 Work flow and calendar notification management, flexible for notifying users about tasks or just general reminders
 Scalability – no restrictions on the number of records or images stored

• Digital Rights Management (Creative Commons and Tailored )

• Support for Streaming Video, 3D Images, JPEG2000

 Support for direct editing records on a website

• Fully customizable description model (including triples, complex relations)

• Integrated thesauri service (SKOS format)

• Completely based on OpenSource Software

Support for OpenData protocols (OAI-PMH, OpenSearch)

Customizable Workflow Tool

Available as standard:

• Create and customize data input screens for your individual needs

• Design output forms, labels and reports in minutes / Optional modules:

• Conservation / Restoration module: maintain a full history of the condition of objects; request remedial treatments; record details of treatments performed on objects; handling, storage and packing/shipping requirements; schedule condition checks.

• Movement control / Circulation of objects module: manage the movement of objects for in-house exhibitions, changes of location, loans out of the museum (long or short-term).

• Indemnity module: manage insurance and indemnity cover for loans-inwards.

• Wmedia: advanced management of digital files

• Laptop data entry: extract information from the main database and use it on a laptop. Extremely useful for remote stores and sites, field collections. Public access modules (easy to implement, choice of fields and search criteria, incorporate your own graphic and logo):

• E-Catalog: HTML export module, CD.

• Opac Web XML export module / Other CMS available from Mobydoc:

• SNbase - Natural Science

• Mobytext - Libraries and documentation centres

• GAPI - Archives / records

• Collections Privées - Private collections

• Mobydoc Express - Basic inventories

• Photo - Photographs

• Archi - Architecture heritage

• Filmo - Films and audiovisual

• MUM: integrated collections management system: enables the user to integrate several Mobydoc's applications in a single system. The data of each collection are then immediately available, authority files and thesaurus can be shared.

One of the most salient features of Mimsy XG is the flexibility it offers registrars, archivists, and curators whose task it is to catalogue a wide variety of collections. Mimsy XG allows users to easily add the specialised database fields required for a far-reaching collection:

 Mimsy XG allows administrators to easily change the field label, help text, button text, data defaults, pop-up lists (often called authority files), field order arrangement, the fields that appear on the screen, cell size, the attributes of the text that will appear in the field, and many other important functions of the system throughout the database. The Mimsy XG Administrator can easily make any change to these areas of the system in seconds.

 Users can also choose to work in the format that matches their working style. Users can work in form or grid mode to do all CMS tasks including data entry, grouping functions, and searching. As with the forms, all grids can be rearranged, sorted on, and manipulated to meet each user's unique needs.

 User-selected data from any module of the system can be exported with one easy keystroke command into external programs (including Microsoft Word, Excel, Access) in a variety of standard formats. This ease of export allows for the quick and easy sharing of data and facilitates a user's ability to incorporate collection data in their day-to-day documentation tasks. A MARC import/export routine, an EAD export, and an OAI-PMH servlet are also available to clients upon request.

 Mimsy XG users can create an unlimited number of collection- or discipline-specific screens (also called 'Views') in the database. Each View can display the modules, fields, field labels, and pop-up lists (authority files) appropriate for that user's discipline and needs. For example, the donor name in the 'Staff' View might be visible on-screen. In the 'Intern' View, the field might be hidden. Using Mimsy XG's unique View technology, all of the client's collections can be housed in one database and, based on a user's log-on, each user will see their unique, administrator-specified portion of the collection arranged in the manner that they have selected. The ability to house a variety of different collection types in one system while allowing each specific user the luxury of feeling that the system was custom-built to meet their specific needs is a hallmark of Mimsy XG's innovative technology.

 Media can be displayed in individual and light board format via the Media Viewer. This viewer, which may be run independently from Mimsy, allows users to group, manipulate, save, print, and e-mail images, and is designed to allow exhibition designers, educators and other users an opportunity to work with the 'objects' in a user-friendly, image-based environment that requires very little training to use.

Modes Compact provides support for object cataloguing, with templates for for archaeology, books, decorative art, fine art, geology, natural history, photographs and social history records.

Links to procedure files for recording the management of SPECTRUM primary procedures.

As well as images, any multimedia or document type can be linked to the database. Can be installed in standalone configuration only.

All record templates, indexes and validation settings are predefined and cannot be configured by the user.

Modes Complete provides comprehensive support for object cataloguing any type of object, with links to procedure files for recording the management of SPECTRUM procedures.

As well as images, any multimedia or document type can be linked to the database.

For archivists, there is a suite of record templates mapped to ISAD(G), or alternatively a full EAD application.

Can be installed in multi-user or standalone configurations. Supplied with predefined record templates, indexes and validation settings, which can all be configured by the user.

Includes spell-checking and drag-and-drop attachment of multimedia.

MuseumPlus is more than a simple collection management system.

It is a complete museum management system which enables the museum staff to handle in an efficient way most of their daily tasks.

Modules:

Collection management incl. artists / producers, address management incl. PR / mailings /e-mails, bibliography, catalogue exchange, conservation, historical events, provenance, thesauri, keywords, location management incl. accessioning and deaccessioning, values and transaction history (incl. external and internal movements), accounting and invoices (incl. collective invoices), lightbox, multimedia centre, duplicate control, list generator, query generator, security management, system administration, exhibitions, loan contracts, photo orders, authors, transportation, facilities, events, event list, calendar, room management, image archive, image orders.

Features:

 Usability: direct access to most information in few clicks, integrated list generator, easy-to-use multimedia and link handling;

 Flexibility: modular structure;

 Access right definitions: per module, per task, per user and/or per field;

 Multilingual capabilities: mulitlingual data fields, Unicode compliant;

 zetcom supports an increasing number of documentation standards and works closely with international agencies and committees to make certain that MuseumPlus supports standards requested by the user community. Collections Trust (SPECTRUM), ICOM (International Council of Museums), CIDOC (International Committee for Documentation), MCN (Museum Computer Network), DMB (Deutscher Museumsbund), CHIN (Canadian Heritage Information Network);

 Comprehensive documentation: printed and electronic user and administration manuals, individual help texts per field may be defined by the museum;

 and much more...

MuseumPlus is available in 11 languages, any other language may be delivered upon request.

• Full SPECTRUM support

• Workflow and procedures management

• Comprehensive support for thesauri and controlled vocabularies

• Configurable cataloguing views to support individual workflows

• Organiser feature

• Advanced image handling features

• Multi-lingual cataloguing

• Integrated full-text search engine

• Web publishing through Collections On-line platform

• In-gallery interactives

• Optional integrated books and archives cataloguing

• Optional integrated Image Library system

• Optional integrated Digital Asset Management system

Already released: 

 Fully integrated, extendible solution
 Built on open source software
 Completely written in HTML5 to guarantee future-proof
 Support for all 21 SPECTRUM procedures and every unit of information.

Coming soon:

 Workflow management to support a procedural approach to collection / content management
 Event driven workflows with shared calendar for collaboration and information across the board
 Multi-catalogue DAMs with granular user permissions

Each application can be used by people with different needs.

Moreover, different institutions can use our solutions while documenting a common database. This will improve collaborative work and task-sharing.

Our Research Laboratory approach is not a traditional one. We have a global approach.

Indeed, our developers first analyzed the needs of each business.

The model is an open base that enables the automatic generation of applications depending on the needs and the specifities of each business.

User interfaces are generated automatically too and they only integrate elements that are useful to the user.

All of these allow the management of different businesses into the same application and thus the setting of a common base.

Our developers use the JAVA Platform JAVA / EE. This technology is world renowned for its performance, its stability, its upgradeability and will thus guarantee the good working of all our products.

Comprehensive support for exhibition management, including full management of indemnity/insurance, loans and shipping.

Highly configurable display and export of all collection related information.

Easy to create user-defined data entry forms.

• Sophisticated built in reporting tool

• Variable length & multi-valued authority fields

• Accession number format tool

• Imprecise and precise date fields

• Simple and advanced searching tools

• Object parts and 'group & member' facility

• Batch and bulk update facilities

• User Defined Fields for users to configure

• Procedural Control for Objects and Activities

• XML Import to create or update existing records

• XML export options in reporting tool

Additional features

 

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard 

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Report writer - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Report writer - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - Purchase
Thesaurus for retrieval - As standard
Screen designer - Purchase
Report writer - Purchase
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - Purchase
Modifiable data structure - Purchase

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - Purchase
Report writer - As standard
Modifiable data structure - Purchase

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - Not available
Report writer - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - As standard
Report writer - As standard
Modifiable data structure - As standard

Audit Trails - As standard
Password - As standard
Picklist - As standard
Thesaurus for data entry - As standard
Thesaurus for retrieval - As standard
Screen designer - Purchase
Report writer - As standard
Modifiable data structure - As standard

Max. characters per field

 

Field lengths are user definable to a maximum of 65,500 characters. Fields can be defined as repeatable up to 32,000 times.

64,000 characters

Field dependent

Depends on field. Key descriptive fields are unlimited. If exporting to Microsoft Excel it is good to keep in mind that Excel imposes a limit of 6,000 words per cell. If an eHive field contains more words than this, it may be best to export as CSV and import into a similar program.

Depends on the datafield. Some fields can store a potentially unlimited amount of data (sql: NVARCHAR(MAX))

no limit

Unlimited

No limit

4000 for standard text; Large Character Fields: 8 - 128 Terabytes, depending on configuration

Unlimited

Unlimited

No limits

No practical limit

Unlimited

No limit

Variable; most fields are unlimited

2 Mb practical limit

Max. records per file

 

Theoretical limit is 2 billion.

Technically unlimited

No limit

Unlimited

Unlimited

no limit

Unlimited

No limit

Unlimited - this is dependent on hard drive space

Unlimited

Unlimited

No limits

No practical limit

Unlimited

No limit

Unlimited

No limit

Does your software feature an integrated DAMS solution?

 

Yes; Core digital media management functions are included as standard, but a fully-fledged DAMS is also available as an option.

Calm currently provides top level built-in support for management of digital assets. This capability is being extended in 2012. For deeper levels of functionality Axiell has used the Calm API in conjunction with other 3rd party DAMS to deliver varying levels of solution integration.

All images are stored on Collector Systems in their original format and at their original size. Collector Systems creates multiple copies for use throughout the program to maximize system performance. Enhanced DAM features are added on an ongoing basis.

Basic digital asset management included. eHive automatically generates multiple smaller copies of the original image and stores the image metadata. eHive includes the option to store the original image.

Not specified

Yes, a comprehensive Digital Asset Management System is included as standard.

Integration tools are available to connect EMu to other DAMS.

Yes

Yes

 

Yes, as an optional add-on for purchase.

No

No

Yes. Digital Asset Management is integral part of MuseumPlus.

It includes also of option to handle the full workflow for "rights and reproductions".

Optional Interfaces to external DAMS are availabe: Canto Cumulus, Extensis Portfolio.

Yes

Yes. Fully integrated.

Yes. Our software architecture was built on a Nuxeo platform. This platform is specialised in Electronic Document Management and Digital Asset Management.

Yes, TMS includes an integrated full-featured Digital Asset Management Systems to manage all types of digital assets, security, renditions, and access.

Vernon CMS includes basic DAM, including linking to common media formats, importing metadata, adding additional information in association with the file, and creating smaller image derivatives through the Vernon Browser web modulstems he.

Vernon Syas also worked with specialist DAMS companies to provide integration between Vernon CMS and DAMS.

Does your software support Business Process Automation?

 

Yes; Adlib is based on Service Orientated Architecture (SOA) and supports Business Process Automation.

 

No. 

Collector Systems utilises a method of grouping all objects together that belong to the same event, such as a Loan, Exhibition, Shipment etc. This brings efficiency, simple and quick navigation, and power to collection management. Blog information with fellow users pertaining to the group, or attach relevant documents to enhance the workflow process. Our Report wizard provides the user with the ability to create all necessary documents for managing a collection, and store and recreate them whenever necessary with the click of a button. With granular object-level user permissions, you can be assured that each user invited onto the system is only able to view and edit the specific items you select.

No.

Not specified

Yes, full process, configurable task management tools, calendar outputs and notification management is included as standard. Further enhancements are available and configurations to suit a larger museum's business processes.

Yes

Yes

 

No

No

Yes. Dates, Deadlines, Tasks are featured in MuseumPlus and support work and workflow within the institution.

Yes

Yes.

Workflow engine integrated

Yes

All activities support user defined workflow, including automated data checks, emails and reports.

This is through our Procedural Control functions.

Does your software provide support for Digital Rights Management?

 

Yes; All Spectrum rights fields are implemented, and access controls can be applied to digital media within the system.

This process is being reviewed as part of the development of support for born digital material and DAMS integration.

Yes, as standard. Enhanced features are soon to be released.

Yes. Each record can be assigned a standard licence, including support for Creative Commons licences.

Yes.

Yes, EMu includes a Rights management module as standard. DRM data can also be managed through EMu's DAMS support.

Yes, Creative Commons and Custom Rights

Yes

Yes, with the optional Piction DAMS module

No

No

As custom addition to the handling of "rights and reproductions" DRM is optional available.

Yes

Yes, as standard.

Yes

Yes

Vernon CMS includes recording of rights, through fields such as copyright, restrictions and public access levels, and tracks reproductions through our Rights & Reproductions activity file.

Does your software support integration with mobile platforms?

 

Yes; Adlib offer a mobile computing solution in the form of the Adlib Mobile Suite, and also a smartphone application for public access.

There is a mobile application for Arena. Calm API may be called from a mobile platform.

Collector Systems is a cloud-based application and can be used on all mobile platforms. In addition, we have dedicated iPhone and iPad apps.

Yes.

Yes.

Yes, EMu has a suite of optional web based tools that can deliver data to mobile platforms.

The IMu web architecture can be configured to output collection data to a wide variety of display devices including mobile platforms.

Mobile web sites can be created or Apps can be developed that are specific to the iPhone, Android or other smartphone platforms.

KE have a mobile tour guide system (IMu Tours) and have developed other mobile tools for use by curators.

Yes

Yes

Yes. Information may be published to mobile devices via OAI-PMH, web services, or via MWeb's XML server.

No

No

As custom addition available.

eMuseumPlus runs on mobile browsers as well as desktop browsers.

Yes

Yes, the entire platform is built in HTML5.

Web publication:

Collections which are published on an online portal with the hel of SKINweb are all accessible from mobile platforms too.

Collection management:

work in progress.

Yes

Not yet. This is planned development.

Does your software support integration with remote thesauri via web services?

 

Yes; Adlib supports integration with online thesauri/authority files via web services.

Yes.

Yes.

No, but this is part of our development plans.

Not yet.

Yes, EMu's Resources tool can verify individual or multiple pieces of data and automatically construct a query to a remote thesaurus over the web.

The mechanism is flexible and can be configured by the organisation so that the relevant thesauri are used for specific collection areas or departments.

Data validation services can also be configured for remote thesauri.

Yes

Yes via Mobydoc Intranet

Yes, with a customisation.

No

Yes

Yes. MuseumPlus supports the web service standard "Vocnet" and other standards on demand.

Available as an option.

Yes.

Yes, SKINlibris, our library management system, includes a feature to connect an import UNIMARC data.

Via eMuseum; further functionality is currently in development.

No. Vernon CMS provides the option for Nomenclature and AAT to be integrated into the system.

Is your software available via Saas/online delivery?

 

Yes; Adlib offer a hosted services for both our back-office and web products.

Yes.

CS is only a SaaS solution. Since 2004, Collector Systems has been dedicated to a cloud-based solution to allow its users to access their collection information from any browser from anywhere in the world that they have an internet connection.

Yes. eHive is the world's first CMS built solely as a Software as a Service solution.

Yes.

KE provide different hosting options for online delivery of a full system. Please contact KE Software for further details.

Yes

Yes with BOOST, french leader of Cloud Computing (www.boost-cloud.com/Home.html).

Currently, only the optional DAMS module is available via online delivery.

 

No

No

Yes, please contact us, if you are interested in details about our SaaS offers.

Yes

Yes.

Yes

Yes

No. However, Vernon CMS has an additional module for internet/intranet and kiosk access called Vernon Browser can be hosted by Vernon Systems.

Supported image formats

 

BMP
TIFF
WMF
JPEG
PNG
GIF
Any format supported by Microsoft Media Player (varies according to Windows version)

BMP
TIFF
JPEG
PCD
PNG
GIF

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF

BMP
JPEG
PNG

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF
All files can be attached to every record

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF
EMu's provides support for over 100 different image formats

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF
JPEG2000
Topview

BMP
TIFF
JPEG
GIF

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF

BMP
PCX
TIFF
DXF
JPEG
PNG
GIF
PDF
EPS
PSD
ICO
JPC
IEV
LYR

BMP
PCX
TIFF
DXF
Targa
JPEG
PNG
GIF
PDF
EPS
PSD
ICO
JPC
IEV
LYR

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF

BMP
TIFF
Targa
JPEG
PCD
PNG
GIF

The Image Library system supports more formats including X-rays and RAW.

The Digital Asset Management system can import all file types.

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF
Over 400 formats.

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF
Any supported, as have ability to open in external viewer

BMP
PCX
TIFF
DXF
EPSF
FlashPix
WMF
Targa
IMG
JPEG
WPG
PCD
PNG
GIF

Supported media formats

 

ASF
AVI
WMF
MP4
MPEG
WAV
AAC
AIFF
MP3
WMA
Any format supported by Microsoft Media Player (varies according to Windows version)

AVI
RealMedia
WAV
MP3
Ogg Vorbis
RA
WMA
Flac Lossless
APE
WMV
FLV
PDF
ZIP
RAR
MIDI
EXCEL
WORD

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA

Audio and video can be used by storing links to files on 3rd party sites such as Youtube, Vimeo, Artbabble or Audioboo.

 

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA
All files can be attached to every record

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA
EMu's audio or video capabilities are extensible, automatically supporting any MCI compliant video CODECs installed on a computer.

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA

AVI
WMF
MPEG
WAV
WMA

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA

Any media type can be launched and played from within Modes Compact by association with any available media player installed on the computer.

Any media type can be launched and played from within Modes Complete by association with any available media player installed on the computer.

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA

The Digital Asset Management system can import all file types.

ASF
AVI
WMF
MP4
OGG
MPEG
WAV
AAC
AIFF
MP3
Ogg Vorbis
WMA

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
RA
WMA

ASF
AVI
WMF
MJ2
MP4
OGG
MPEG
RealMedia
RIFF
WAV
AAC
AIFF
MP3
Ogg Vorbis
WMA
Any supported, as have ability to open in external viewer

AVI
MPEG
WAV
MID

Support for user-generated content (e.g. outcomes of Revisiting Collections Methodology or similar)

 

Adlib offer Comments (including media upload) and Tagging as standard with the Adlib Internet Server Module. This content is stored in a database linked to the collection catalogue.

Available through Arena.

Collector Systems has an extensive data structure to handle the extensive collections for museums, galleries, corporations, historic houses, and individual clients. CS has relied on the great feedback of our members, fostering the philosophy that “If we don’t have it, and you have a great idea...” please tell us. Those ideas are either in our production queue or will show up sooner rather than later. It becomes the ideas of the few that benefit our many clients. And, remember, all new feature releases show up immediately on client accounts at no additional cost.

eHive provides support for tags and comments on object as standard. Each eHive account holder can choose whether to allow tagging and support on their records by any eHive.com visitor, any other eHive account holder, or by members of their account only.

Not specified.

Yes, EMu has a Narratives interface to help manage and track user-generated content.

The content can be quarantined for publication and directly linked to related objects, people, places, events and themes.

Yes

Service on request

The software can manage contributed (user-generated) content throughout the system. Source, method, and content may be captured on a record level, or at an individual field (access-point) level.

None

Fields in the data structure are defined for user-generated content.

On demand.

UGC support is available as an option for use in public-facing web sites in MuseumIndex+ Collections Online. Index+ Story Teller is also available for collecting illustrated narratives from users.

Yes, Qi has a fully extensible data architecture that is built to support any type of user-generated content.

Yes

Yes, “My Collection” functionality is standard with eMuseum. Social tagging also supported as standard.

Vernon CMS is designed for general museum, gallery and heritage objects and therefore the standard data fields cover a wide range of units of information.

We also have a facility where users can define and configure additional data fields to cater for their specific needs.

Data import facilities

 

Functions for import are included in the user interface, while the administration interface offers more advanced features including data mapping and attachment of scripts for data manipulation. A number of standard data formats are supported, such as; tagged ASCII, delimited text, XML. Others available by special arrangement.

Inflected, non-inflected, delimited (comma, tab, user delimited), dBase, SGML, XML, EAD, EAC, MARC, OAI. Axiell also offers bespoke data migration service.

Excel files can be used to import all elements of the collection. Full validation tools are used at the time of import to ensure accuracy. In addition, batch import tools are available for image and document files. CS offers full data conversion services on an as-need basis.

Import via XML or Excel formats. Bulk imports are run by Vernon Systems staff against a test server first.

 

Yes.

EMu has an integrated “data import wizard” that can be used for loading external data.

The tool has thorough validation and produces an exception report detailing the success and failures of the import.

You can import simple data (e.g. CSV files) or complex data structures (using XML).

A comprehensive step-by-step guide is included and further training can be provided if required.

Yes, XML,CSV or XLS(X)

Yes for Mobydoc format. All other format: conversion service

Data may be imported via Excel/Open Office spreadsheets, delimited files, and/or XML.

Data can be imported from XML. Conversion from CSV available on request.

Data can be imported as XML. Package includes conversion utility for importing data from CSV.

Yes. The add-on "MuseumPlus Importer" enables the institution to perform regular data migrations on it's own.

Yes – CSV, XML, and others

XML, Excel. Other formats possible, requiring consultancy services.

Excel files can be used to import structure data.

Furthermore, SKINlibris, our library management system, includes a feature to connect and import UNIMARC data.

We offer a TMS Importer (XML or XLS), with pre-defined format, and can create custom imports to meet either ongoing clients needs, or one-off projects.

Object records from participating organisations can also be imported into TMS via eMuseum Network.

There is an XML Import tool to create or update existing records, and users can also cut and paste via the Windows environment.

Vernon Systems also offers programmatic import of records.

Data export facilities

 

Functions for export are included in the user interface, while the administration interface offers more advanced features. Users can install XSLT scripts to transform XML export to suit any desired schema for data export or reporting purposes. A number of standard data formats are supported, such as; tagged ASCII, delimited text, XML.

Inflected, non-inflected, delimited (comma, tab, user delimited), formatted, MARC, EAD, EAC, XML, OAI.

 

Simple exports can be made to Excel at any time. PDF sheets can be run with full information from single or multiple objects.

Data can be exported simply in multiple formats; XML, CSV, or to Excel as a PDF.

All data can be exported on request.

EMu has an integrated "data export wizard" for exporting sets of data.

Flat file structures can be exported as well as XML data structures.

A simple copy and paste option is also available for quick exporting of data in a spreadsheet or table format.

Data exports can be configured and scheduled to occur at regular intervals for specific data.

This is common for statistical data or for data sharing projects with other systems.

Yes, XML, XHTML, CSV or XLS(X)

CSV, ASCII, HTML, XML

Data may be exported from Mimsy XG in Tab/Comma-delimited, Excel spreadsheet, XML and KML format; The Reporting tool can export Excel, PDF, Word and RTF formats.

Data can be exported as XML, HTML, PDF, CSV, Text and RTF.

Data can be exported as XML, HTML, PDF, CSV, Text and RTF.

Yes. Several data export formats are available: XML, HTML, XLS, DOC, CSV, TXT, PDF

Yes – CSV, XML, and others

XML, JSON, Excel, PDF

Exports to Excel / PDF / HTML

Data can be exported in many formats throughout TMS -

right-click to export from Lists in Excel or CSV formas; right-click formatted information and images, into Word or PowerPoint; export in XML, or simply copy and paste formatted information.

Users can export to XML, comma delimited, MS Excel formats and so on.

The user can also define their own customised export formats.

Supported protocols / interfaces (available for purchase, as standard or as a free download).

 

OAI-PMH - Free download
SRU-CQL - Standard
REST - Standard
RSS - Purchase

OAI-PMH - Purchase
SOAP - Purchase
RSS - Standard
Z39.50. Note RRS provided as standard in Arena.

REST - Standard

OAI-PMH - Standard
REST - Standard

OAI-PMH - Standard
REST - Standard

OAI-PMH - Standard
SRU-CQL - Purchase
REST - Standard
SOAP - Standard
RSS - Standard
ATOM - Standard
EMu has flexible tools for sharing data and can configure exports and web services to suit current and new protocols/interfaces

OAI-PMH - Purchase
REST - Standard
RSS - Standard
OpenSearch

OAI-PMH - Purchase

OAI-PMH - Free download
SRU-CQL - Purchase
REST - Purchase
SOAP - Purchase

OAI-PMH - Free download

OAI-PMH - Free download

OAI-PMH - Purchase

OAI-PMH - Purchase
REST - Purchase
SOAP - Purchase
RSS - Purchase

APIs are available to purchase in a variety of languages, including perl, PHP, C, C++, and Java.

OAI-PMH - Purchase
REST - Standard
RSS - Standard
ATOM - Standard

OAI-PMH - Purchase
REST - Standard
RSS - Purchase
ATOM - Purchase

OAI-PMH - Free download
SRU-CQL - Standard
REST - Standard
SOAP - Purchase
RSS - Standard
ATOM - Standard

REST - Standard

Supported metadata schemata

 

DC
LIDO

DC
RDF

DC

DC

LIDO

DC
METS
DIDL
DDI
OWL
RDF
PREMIS
IEEE_LOM
UK_LOM_Core
SCORM LIDO ESE

DC
METS
RDF

DC

DC
LIDO

DC
LIDO

DC
LIDO

DC
LIDO

DC
RDF
IEEE_LOM
UK_LOM_Core
SCORM
LIDO

 

DC
METS
DIDL
DDI
OWL
RDF
PREMIS
IEEE_LOM
UK_LOM_Core
SCORM
LIDO
ESE

 

DC

DC
LIDO

DC

Supported museum / heritage standards

 

SPECTRUM
ICOM AFRIDOC
CDWA
LIDO
CHIN Data Dictionaries
OBJECT ID
In regards to schema, it is easy for Adlib schema to be adapted to meet any data standard

SPECTRUM
The flexible nature of the underlying Calm database structure makes it possible for customers to define their own approach to data entry and to data models.

SPECTRUM
CDWA 

CIDOC CRM Core
CDWA Lite Object database design is based on SPECTRUM standard.

LIDO
OBJECT ID
Based on our inital review of SPECTRUM, our software is very near full complicance but we plan on becoming officially compliant by the end of 2012

SPECTRUM
CIDOC CRM Core
MIDAS
ICOM AFRIDOC
CDWA
LIDO
CCO
VRA Core
CHIN Data Dictionaries
OBJECT ID

EMu has a flexible XML parsing tool for configuring data outputs to different standards. Other standards supported include: Darwin Core, MaNIS, OBIS, DiGIR and BRAHMS

SPECTRUM
CIDOC CRM Core
ICOM AFRIDOC
DMF

SPECTRUM
CIDOC CRM Core
CDWA
LIDO
VRA Core
CHIN Data Dictionaries
OBJECT ID

SPECTRUM Primary Procedures

SPECTRUM

SPECTRUM
CIDOC CRM Core
CDWA
LIDO
CCO

SPECTRUM
CDWA
VRA Core


Any museum documentation standard can be supported by XML import of the standard.

Import and export mappings for any standard can be created using standard Index+ tools.

SPECTRUM
CIDOC CRM Core
MIDAS
ICOM AFRIDOC
CDWA
LIDO
CCO
VRA Core
CHIN Data Dictionaries
OBJECT ID

SPECTRUM

SPECTRUM
CIDOC CRM Core
CDWA
LIDO
CCO
VRA Core
CHIN Data Dictionaries
OBJECT ID

It's likely that TMS supports more, but Gallery Systems has not yet tested against these standards. TMS, by design, is highly configurable, allowing clients to adapt the system to support their preferred standard.

SPECTRUM
CIDOC CRM Core
CHIN Data Dictionaries

If your system supports the SPECTRUM standard, which of the 21 Procedures can it support?

 

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory

Location and Movement (primary)
Transport

Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory

Location and Movement (primary)
Transport

Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Object Entry (primary)
Acquisition (primary)
Inventory Location and Movement (primary)
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Valuation
Rights Management
Object Exit (primary)
Deaccession
Retrospective Documentation (primary)

Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Cataloguing (primary)
Conservation
Valuation
Object Exit (primary)
Loans Out (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

 

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport

Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport

Cataloguing (primary)
Condition checking

Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Location and Movement (primary)
Cataloguing (primary)
Object Exit (primary)
Loans Out (primary)
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Pre-entry
Object Entry (primary)
Loans In (primary)
Acquisition (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)

Does your software feature integrated support for bibliographical records?

 

Yes; Adlib supports bibliographic cataloguing and functions such as acquisition, circulation management and serials management.

Yes.

Collector Systems can handle all types of collections, and readily supports the ability to catalog bibliographic records, with extensive fields for each record. Our system is often used for dedicated bibliographic collections.

eHive includes a Library specific cataloguing page with support for key bibliographic fields.

Yes.

Yes, EMu includes a Bibliography module to manage bibliographic records. Bibliographic records can be configured within the EMu Catalogue. This has recently been configured for the John Rylands University Library and the Leeds University Library.

Yes

Yes

Yes

No

No

Yes. MuseumPlus comes with a library module for bibliographic records.

Yes, MuseumIndex+'s sister product, BooksIndex+ is available as an option integrated into MuseumIndex+.

Yes, support for MARC is provided.

SKINlibris is a standalone library management system that can be integrated to the rest of our solutions.

It enables the management of scientific / museum documentation:

cataloguing of all types of documents (books, periodicals, monographs, still and moving images, etc.)
 imports / exports functions in MARC

 acquisitions and movements management - histories.

Yes; TMS has a full integrated bibliographic module.

Vernon CMS is a universal system that handles all types of objects in one system.

In addition to the Object file there is a Document file, which can operate as a seperate database and has fields relating to bibliographical objects.

This is often utilised to document Research Libraries.

Which bibliographic / library standards does your software support?

 

Yes; Adlib supports ISBD, AACR2 and MARC XML/exchange format.

Standard AACR2 compatible bibliographic templates may be customised by users as required and used for bibliographic materials.

We have not been tested against standards in this area.

It has not yet been tested against standards in this area, and potential users are welcome to assess the fields for their specific needs.

ISBD

EMu supports ISSN, ISBN and various other bibliographic and library standards.

EMu does not provide a library system but supports non-lending libraries, rare book/manuscript collections and special collections.

EMu can be used to document the following individual bibliographic objects: books, citations, theses, catalogues, manuscripts, articles, journals, chapters, series, electronic, web sites, archived, digital medium, maps, map series and aerial photographs.

Where relevant bibliographic objects can be referenced to other objects as appropriate.

Dublin Core (extended), Darwin Core, MARC21, ISAD(G) ISAAR(CPF) METS, SEPIADES, MODS, GEM (Gateway to Educational Materials) etcetera.

ISBD

MARC

None

None

Core fields of MARC, other on demand.

MARC21 and other MARC flavours; Z39.50; OAI-PHM; DC

MARC. Others possible, requiring configuration.

SKINlibris supports MARC standards (ISO 2709) and latest version of International Standards for Bibliographical Description (ISBD).

The module is configurable to support a range of international standards, such as the ISBD.

It is designed to be flexible to to meet the needs of all our clients, and so can be adapted to support UK, US, French, etc. standards.

Vernon CMS supports import of MARC library catalogue records.

Does your software feature integrated support for archival records?

 

Yes; Adlib supports archival cataloguing and functions such as accessions, retention schedules and reading room management.

The Calm for Archives system is fully integrated into the core Calm ALM application.

Collector Systems provides data fields that support the entry of archival records.

eHive includes a Library specific cataloguing screen with support for key archival fields. Planned support for multiple levels of archival records.

Yes.

Yes, A full archive management system is included and fully integrated in EMu.

The hierarchy viewer is designed for Archive collections and any digital assets can be associated to archive records.

Finding aids and other tools have been developed to cater for archivists.

EMu has the added advantage of creating links between archive and museum objects in the one system. Archive tree views can be presented online and made available alongside relevant museum objects.

The IMu web architecture enables separate or combined searching across museum and archive collections.

There is no extra cost for archive support, this is included as standard with EMu.

Yes

Yes

Yes

No

Yes

Yes. MuseumPlus comes with an archive module for archival records.

Yes, MuseumIndex+'s sister product, ArchiveIndex+ is available as an option integrated into MuseumIndex+.

Yes

SKINlibris integrates entries that enable the description of archival fonds.

These archival fonds can be attached to medias, to bibliographic entries, to objects.

They can also be published on the web using SKINweb.

Yes

The data fields provided in Vernon CMS cater for the data requirements of archival objects.

Vernon CMS has built-in capability to handle the multi-level hierarchical nature of archival records.

We have a number of clients using Vernon CMS solely for their archival collection.

Which archival standards does your software support?

 

Adlib Archives catalogue supports ISAD(G), ISAAR (CPF) and EAD.

ISAD (G), EAD, EAC, ISAAR (CPF), NCA, OAI-PMH.

We have not yet been tested against standards in this area.

It has not yet been tested against standards in this area, and potential users are welcome to assess the fields for their specific needs.

ISAD

ISAD (G), EAD, AACR2 and ISAAR(CPF)

EAD

ISAD(G)

EAD/ISAD-G

None

EAD, ISAD(G)

Core fields of EAD, other on demand

ISAD(G), EAD, OAI-PMH

ISAD(G). Others possible, requiring configuration.

ISAD (G) et ISAAR.

Similarly to Bibliographic data - TMS can be configured to support a number of archival standards such as ISAD (G), EAD etc.

ISAD(G) Second Edition, EAD

What support do you provide for integration with other library and archive management systems?

 

Integration with other library and archive management systems can be achieved using the Adlib API.

Calm-API, Z39.50. Arena offers varying levels of integration with other information management systems.

RESTful API publishing in JSON

RESTful API can be used to connect with other systems.

None yet.

EMu has full archive support included as standard and has tools for integration with a wide variety of other systems using different protocols.

Options exist for the use of Web Services or the creation of a specific API to connect to and search across both the EMu data and the 3rd party system(s).

For simple data sharing, scheduled exports and imports can provide some integration with other library and archive systems.

EMu's Resources tool can also query online library and archive resources if required.

DAM Integration with Adlib, ABS Archeion, ProMEAD

None

MARC import / export programs, EAD / ISAD-G export, OAI-PMH provider

None

System will support mapping to other standards / systems

Custom interfaces on demand.

The Index+ toolset includes a wide range of tools for integration with other systems, library, archive, and others.

Key components include

• the Index+ Bridge, a multi-protocol data broker which maps remote repositories into MuseumIndex+.

This is used to provide access to libraries and archives, both local and remote, such as the Library of Congress and COPAC

• SOAPix, a general purpose, completely configurable, SOAP server for providing access and APIs for other systems, repositories, and reporting tools

• OAI-PHM, REST and other APIs.

MuseumIndex+ also includes an option for interfacing with a 3rd-party image or digital asset management system, so that images and other digital assets are stored and accessed remotely.

RESTful API publishing data in JSON and XML.

Import / export UNIMARC - Import from any z.3950 server

TMS is open architecture, running against SQL Server or Oracle so integration with other systems is straight-forward, with numerous options available - routine, bi-directional updates, database views, cross-system querying, and so on. TMS provides support for Z39.50 as standard.

Vernon Systems assists clients with custom integration with other systems.

This is usually supported through web services or XML exports/imports.

URL of a demonstration site

 

http://demo.adlibsoft.com

www.calmview.eu/
westminster/CalmView/

Please contact us for web meeting demo at info@collectorsystems.com

http://ehive.com

http://museu.ms and http://museu.ms/apps

Online demonstration available by contacting Christelle.Hyppolite
@kesoftware.com

Not available

Not available

www.modes.org.uk

www.modes.org.uk

www.zetcom.com

www.ssl.co.uk/
museumindex

Online demo available. 

Contact info@keepthinking.it

www.gallerysystems.com
/tms-demo-0

www.vernonsystems.com
/index.php?
option=com_
content&view
=article&id=2
&Itemid=39

URL of a client website

 

www.adlibsoft.com/
customers

www.calmview.eu/
westminster/CalmView/

Please contact us for a client reference

http://nzmuseums.co.nz

http://www.galerija-bj.si/fond

www.manchestergalleries.org/
the-collections/
or http://museumvictoria.com.au/
collections/

www.archive.
worldpressphoto.org/

http://art.bathnes.gov.uk/
ow23/collections/
index.xsp

www.gov.im/mnh/

www.bassetlawmuseum.org.uk

www.winchestermuseum
collections.org.uk

http://wallacelive.
wallacecollection.org

www.racollection.org.uk

http://visualarts.britishcouncil.org/

The Centre National du Costume de Scène et de la Scénographie (CNCS) is the first museum fully dedicated to theater materials heritage.

Its aim is to conserve, restore and study more than 9,000 costumes and stage sets.

These elements belongs to three prestigious institutions: the Bibliothèque Nationale de France (French National Library), the Opéra National de Paris and the Comédie Française.

The CNCS was one of SKINsoft's very first client. On their website, you can have a look at their collections, published using SKINweb: http://collection.
cncs.fr/

www.seattleartmuseum.org
/emuseum/code
/emuseum.asp

www.vernonsystems.com
/index.php?
option=com_
content&view
=article&id=43
&Itemid=42

URL of the main website for information about the software

 

www.adlibsoft.com

www.axiell.co.uk

www.collectorsystems.com

http://ehive.com

www.semantika.si

www.kesoftware.com

http://picturae.com/
management

www.mobydoc.fr/
index_gb.htm

www.selagodesign.com

www.modes.org.uk

www.modes.org.uk

www.zetcom.com

www.ssl.co.uk

 

www.qi-cms.com

www.skin-museum.co.uk

www.gallerysystems.com
/tms

www.vernonsystems.com

URL of a support site/community

 

www.linkedin.com/
groups/Adlib-972077

User support site available through Axiell customer portal at www.axiellcalmforum.com/ 

There is a public area plus a closed area for customers. There is also a closed access user list managed through JISC-Mail.

www.collectorsystems.com/
support

http://forum.ehive.com

www.semantika.si

www.kesoftware.com/
emuusers-forum.html
(requires user registration)

 

Restricted

www.mobydoc.fr
Intranet
 (open to clients)

http://support.
selagodesign.com

www.modes.org.uk/
index.asp?
page=forum

Modes can be found on Facebook and Twitter

www.modes.org.uk/
index.asp?
page=forum

Modes can be found on Facebook and Twitter

www.zetcom.com

www.jiscmail.ac.uk/cgi-bin/webadmin?A0=SSLUSERGROUP

www.qi-cms.com

www.skin-museum.co.uk
/support

support.
gallerysystems.com - but restricted to clients

The Vernon User Forum is a worldwide user support community for Vernon CMS users only.

URL of any documentation of the system

 

www.adlibsoft.com/
support

Information from Axiell website, user manuals available to customers only.

 

www.collectorsystems.com

http://en.wiki.ehive.com/
wiki/Main_Page

 

www.semantika.si

www.kesoftware.com/
support/emu-help.html

http://picturae.com/
management

www.mobydoc.fr/produits/
micromusee-details_gb.htm

www.selagodesign.com/
contact/library.php

www.modes.org.uk/
members/
index.asp

www.modes.org.uk/
members/
index.asp

www.zetcom.com

www.ssl.co.uk/
museumindex

www.qi-cms.com

www.skin-museum.co.uk
/contact

support.
gallerysystems.com - but restricted to clients

No Response

Contact name

 

Adlib Information Systems

Jon Shepherd

Kathryn Osborn

Anne Harlow

Sašo Zagoranski

Christelle Hyppolite

Robert Tiessen

Eric de Cacqueray

Gayle Silverman

Nick Pearce-Smith

Nick Pearce-Smith

Norbert Kanter

Mike Stapleton

Cristiano Bianchi

Domitille Fourcade

Jon Thristan

Anne Harlow

Contact job title

 

Sales department

Calm Sales Consultant

VP Client Services

UK Systems Consultant

R&D Lead

Customer and Sales Liaison

Project Engineer

Director

Director of Community Relations

Customer Support Manager

Customer Support Manager

Managing Director

Managing Director

Managing Director

Sales Manager UK

Project Consultant

UK Systems Consultant

Contact telephone

 

+44 (0)845 658 9482

0115 900 8000

212 431 0897

07949 979976

+386 31 618 615

0161 236 9209

+31(0) 72 53 20 444

+33 562 73 39 70

+1 312 239 0597

01332 291345

01332 291345

+49 30 2759 4860

+44 (0)20 7836 7406

+44 20 7490 5337

77145 68010

+44 20 7993 8402

(within UK)
07949 979976 
or
(+44) 7949 979976

Contact email

 

sales
@uk.adlibsoft.com

marketing
@axiell.co.uk

kosborn
@collectorsystems.com

anne
@vernonsystems.com

saso.zagoranski
@semantika.si

Christelle.Hyppolite
@kesoftware.com

r.tiessen
@picturae.nl

contact
@mobydoc.fr

gsilverman
@selagodesign.com

nick
@modes.org.uk

nick
@modes.org.uk

norbert.kanter
@zetcom.com

collections
@ssl.co.uk

info@keepthinking.it

domitille.fourcade
@skin-soft.org

jonathant
@gallerysystems.com

anne
@vernonsystems.com

Contact postal address

 

11 Pine Court
Kembrey Park
Swindon
Wiltshire
SN2 8AD

Axiell CALM Limited
Hall View Drive
Bilborough
Nottingham
NG8 4GD

Collector Systems, LLC. 169 Hudson Street,
1S New York, New York 10013 USA

BM Box 3435
London
WC1N 3XX

Semantika
d.o.o. Ul. skofa Maksimiljana
Drzecnika 6
2000 Maribor
Slovenia

Barclay House
35 Whitworth Street West
Manchester
M1 5NG
UK

De Hoefsmid 13
1851PZ
Heiloo
The Netherlands

MOBYDOC
34 Upper Tachbrook Street
Pimlico
London SW1V 1SW
/
MOBYDOC
25 Rue Roquelaine 31000
TOULOUSE
FRANCE

99 Fifth Avenue
Suite 214
Ottawa
Ontario
K1S 5P5 Canada

Modes Users Association
Studio 3
Kensington Mews
Forman Street
Derby DE1 1JQ

Modes Users Association
Studio 3
Kensington Mews
Forman Street
Derby DE1 1JQ
United Kingdom

zetcom Ltd.
Koepenicker Str.
154a
10997 Berlin
Germany

System Simulation
Burleigh House
28 Tavistock Street
Covent Garden
London WC2E 7PB
UK

Keepthinking (UK)
43 Clerkenwell Road 
London EC1M 5RS - UK

Keepthinking (US)
40 East 19th Street
New York NY 10003

SKINsoft CCFGB Lincoln House 300 High Holborn WC1V 7JH LONDON UK

Gallery Systems, Inc.
5 Hanover Square
Suite 1900
New York, NY 1000

BM Box 3435
London WC1N 3XX United Kingdom

Company website

 

www.adlibsoft.com

www.axiell.co.uk

www.collectorsystems.com

www.vernonsystems.com

www.semantika.si

www.kesoftware.com

www.picturae.com

www.mobydoc.fr

www.selagodesign.com

www.modes.org.uk

www.modes.org.uk

www.zetcom.com

www.ssl.co.uk

www.keepthinking.it

www.skin-museum.co.uk

www.gallerysystems.com

www.vernonsystems.com

Company name

 

Adlib Information Systems

Axiell CALM Limited

Collector Systems

Vernon Systems Ltd

Semantika

KE Software

Picturae

Mobydoc

Selago Design, Inc.

Modes Users Association

Modes Users Association

zetcom Ltd.

System Simulation

Keepthinking

SKINsoft Research Laboratory / SKINmuseum Company

Gallery Systems

Vernon Systems Ltd

Contact name

 

Sales department

Malcolm Howitt

Eric Kahan

Paul Rowe

Sašo Zagoranski

Ben Sullivan

Robert Tiessen

Eric de Cacqueray

Andrea Boyes

Richard Langley

Richard Langley

Norbert Kanter

Mike Stapleton

Cristiano Bianchi (London)

Cathy Kruchko (New York)

Nel Taurisson

Jay Hoffman

Paul Rowe

Company main phone number

 

+31 (0)346 586 800

0115 900 8000

212 431 0897

00 64 9 815 5599

+386 2 229 42 86

0161 236 9209

+31(0) 72 53 20 444

+33 562 73 39 70

+1 312 239 0597

01332 291345

01332 291345

+49 30 2759 4860

+44 (0)20 7836 7406

+44 20 7490 5337 (UK)

+1 212 533 1506 (US)

+33(0)9 52 42 30 38

001 646 733 2239

(649) 815 5599

Contact email

 

sales
@adlibsoft.com

marketing
@axiell.co.uk

ekahan
@collectorsystems.com

vsl
@vernonsystems.com

info
@semantika.si

ben.sullivan
@kesoftware.com

r.tiessen
@picturae.com

contact
@mobydoc.fr

aboyes
@selagodesign.com

richard
@modes.org.uk

richard
@modes.org.uk

norbert.kanter
@zetcom.com

collections
@ssl.co.uk

info@keepthinking.it

nel.taurisson
@skin-soft.org

info
@gallerysystems.com

info
@vernonsystems.com

Postal Address

 

Postbus 1436
3600 BK Maarssen
The Netherlands

Axiell Limited
Hall View Drive
Bilborough
Nottingham NG8 4GD

Collector Systems
169 Hudson Street
New York, New York
10013 USA

PO Box 6909
Wellesley Street
Auckland 1141
New Zealand

Cesta 4.
julija 47
2241 Spodnji
Duplek
Slovenia

Barclay House
35 Whitworth Street West
Manchester M1 5NG
UK

De Hoefsmid 13
1851PZ
Heiloo
The Netherlands

MOBYDOC
34 Upper Tachbrook Street
Pimlico
London SW1V 1SW
/
MOBYDOC
25 Rue Roquelaine 31000
TOULOUSE
FRANCE

99 Fifth Avenue
Suite 214
Ottawa
Ontario
K1S 5P5 Canada

Modes Users Association
Studio 3
Kensington Mews
Forman Street
Derby
DE1 1JQ

Modes Users Association
Studio 3
Kensington Mews Forman Street
Derby DE1 1JQ
United Kingdom

zetcom Ltd.
Koepenicker Str.
154a
10997 Berlin
Germany

System Simulation
Burleigh House
28 Tavistock Street
Covent Garden
London WC2E 7PB
UK

Keepthinking (UK)
43 Clerkenwell Road 
London EC1M 5RS - UK

Keepthinking (US)
40 East 19th Street
New York NY 10003

5 rue du Château Rose 25000 Besançon
France

Gallery Systems, Inc.
5 Hanover Square
Suite 1900
New York, NY 1000

12A McDonald Street
Kingsland
Auckland 1025
New Zealand
or
PO Box 6909
Auckland 1141
New Zealand

Company website

 

www.adlibsoft.com

www.axiell.co.uk

www.collectorsystems.com

www.vernonsystems.com

www.semantika.si

www.kesoftware.com

www.picturae.com

www.mobydoc.fr

www.selagodesign.com

www.modes.org.uk

www.modes.org.uk

www.zetcom.com

www.ssl.co.uk

www.keepthinking.it

www.skin-museum.co.uk

www.gallerysystems.com

www.vernonsystems.com